Searching for the ultimate guide to task management software? You’ve come to the right place. From capturing ideas at the speed of thought to collaborating seamlessly with your team, Todoist brings clarity and calm to your work and life. Whether you’re handling personal errands, professional projects, or coordinating with colleagues, this world-class tool has you covered.

I know how overwhelming it can feel when your to-do list is scattered across apps, emails, and sticky notes. You need a single hub that keeps you on track without adding more complexity. With over 18 years of continuous development and more than 50 million users, Todoist stands out as the go-to solution for individuals and teams alike. Ready to transform how you manage tasks? Get Started with Todoist for Free Today.

What is Todoist?

Todoist is task management software designed to help you capture, organize, and prioritize tasks in one intuitive interface. By combining natural-language input, flexible views, and powerful integrations, it adapts to your workflow and keeps everything in sync across devices.

Todoist Overview

Founded over 18 years ago by a small team passionate about productivity, Todoist was born from a simple mission: to bring mental clarity by externalizing every action item into a trusted system. From its humble beginnings as a bare-bones to-do list, it has evolved into a full-featured platform used by freelancers, entrepreneurs, and global enterprises.

The company has celebrated milestones such as launching the natural-language smart add, introducing team workspaces, and rolling out an AI Assistant that drafts task descriptions for you. With a commitment to transparency and long-term stability, Todoist remains independently owned and focused solely on delivering the best task management experience.

Pros and Cons

Pro: Natural-language Quick Add lets you type “Submit report every Friday at 9am” and see it scheduled automatically.

Pro: Clean, distraction-free interface available on web, desktop, and mobile.

Pro: Custom filters and labels allow you to view exactly what matters now.

Pro: Robust integrations with email, calendar, Slack, and more.

Pro: Shared team workspace centralizes collaboration without mixing personal tasks.

Pro: Prebuilt templates for kickstarting new projects instantly.

Con: Free plan limits personal projects to five, which may feel restrictive for power users.

Con: Some advanced productivity features, like task duration estimates, require a Pro subscription.

Features

Todoist’s feature set is built around four core pillars—capture, organize, plan, and collaborate. Here’s how each element works:

Capture tasks at the speed of thought

• Smart Quick Add: Use natural language (“tomorrow,” “next week,” recurring schedules).
• Mobile widgets and browser extensions ensure you never lose an idea.
• Voice input on supported devices for hands-free task entry.

Organize and focus

• Labels and filters let you slice and dice your inbox.
• Priority flags highlight your urgent items.
• Color-coded projects keep personal, work, and side-hustle tasks distinct.

Plan with confidence

• Calendar view and due dates give you a visual roadmap.
• Recurring tasks automate routine work like weekly reviews.
• Drag and drop scheduling for easy rescheduling.

Collaborate without chaos

• Shared workspaces separate team tasks from personal lists.
• Comments and file attachments keep context in one place.
• Activity log tracks changes so everyone stays on the same page.

Kickstart your next project

• 50+ Todoist Templates for marketing campaigns, event planning, product launches, and more.
• One-click import makes setup a breeze.
• Customizable to match your unique workflow.

Todoist Pricing

Choose the plan that aligns with your needs—whether you’re just getting started or managing a large team.

Beginner (Free)

Ideal for individuals wanting basic task management.

• 5 personal projects
• Smart Quick Add
• Task reminders
• Flexible list & board layouts
• 3 filter views
• 1 week activity history
• Integrations with email, calendar, and more

Pro ($5/user/month)

Perfect for professionals who need extra power.

• 300 personal projects
• Calendar layout and task duration estimates
• Custom task reminders
• 150 filter views
• Unlimited activity history
• AI Assistant for drafting and brainstorming
• Deadlines and productivity tracking

Business ($8/user/month)

Designed for teams that need structure and oversight.

• Shared team workspace
• Up to 500 team projects
• Team calendar view
• Granular activity logs and roles & permissions
• Shared templates and centralized billing
• Support for 1,000 members & guests

Todoist Is Best For

No matter your background, this task management software adapts to your style.

Individuals

Organize personal errands, goals, and daily habits all in one digital notebook.

Professionals

Stay on top of client deliverables, deadlines, and recurring reports with ease.

Teams

Coordinate cross-functional projects, assign tasks, and maintain transparency.

Benefits of Using Todoist

Switching to Todoist brings clear advantages that drive productivity and peace of mind:

• Enhanced focus: Filter to show only what matters today.
• Reduced mental load: Offload tasks from your brain into a trusted system.
• Improved accountability: Shared boards and comments keep everyone aligned.
• Simplified planning: Drag-and-drop scheduling accelerates your week-ahead review.
• Seamless integration: Sync with Google Calendar, Outlook, Slack, and more to centralize work.

When you’re ready to streamline every aspect of your to-do list, Todoist is the only tool you’ll need.

Customer Support

Todoist offers responsive, knowledgeable support via email and social channels. The team typically replies within 24 hours, ensuring you can keep moving forward without missing a beat.

For Pro and Business subscribers, priority support and dedicated onboarding materials help you unlock advanced features and best practices quickly.

External Reviews and Ratings

Users consistently praise Todoist’s intuitive interface and powerful filters. Many highlight how the natural-language input saves time, while teams appreciate the seamless collaboration features. On major review sites, Todoist maintains an average rating above 4.5 stars.

Some users note a learning curve when configuring custom filters or managing very large projects. However, Todoist’s extensive help center and community tutorials address these challenges effectively.

Educational Resources and Community

The Todoist blog publishes regular articles on productivity, time management, and goal setting. You’ll also find video tutorials, webinars, and user-driven forums where you can exchange tips, templates, and workflows with other power users.

Conclusion

Managing your tasks shouldn’t feel like rocket science. With its intuitive design, rich feature set, and dedicated support, Todoist transforms chaos into clarity. Ready to take control of your work and life? Get Started with Todoist for Free Today and experience the world’s leading task management software firsthand.