Searching for the ultimate calendar scheduling tool? You just landed on the right page. Reclaim AI is built to help you reclaim your time and streamline your day from your first meeting to your next deep-work session. Get Started with Reclaim AI for Free Today

I know how challenging it can be to balance tasks, meetings, and breaks without sacrificing focus or burning out. With years in the AI-driven scheduling space and thousands of teams trusting it, Reclaim AI has earned its reputation as a market-leading solution. In this guide, I’ll show you exactly how this calendar scheduling tool can transform your workflow and give you back control of your day.

What is Reclaim AI?

Reclaim AI is an AI-powered calendar scheduling tool that optimizes everyone’s schedules. It automatically allocates time for tasks, habits, meetings, and breaks across Google Calendar and Outlook Calendar. By integrating with the project management platforms and apps you already use, Reclaim AI eliminates manual scheduling headaches and creates up to 40% more time for your team.

Reclaim AI Overview

Founded on the principle that time is your most valuable asset, Reclaim AI set out to solve the chaos of modern calendars. Launched by a team of productivity experts and AI engineers, it has rapidly grown to serve individuals, teams, and organizations of all sizes.

The mission: Protect focus time and automate scheduling so people can do their best work. Along the way, Reclaim AI has earned awards for innovation in workplace productivity and counts leading tech companies, startups, and enterprises among its customers.

Pros and Cons

Pros:

• Automated time allocation: Let AI find the optimal slots for tasks, habits, and breaks without constant toggling.

• Focus Time protection: Defend uninterrupted deep-work sessions with flexible AI-driven scheduling.

• Seamless integrations: Works natively with Google Calendar, Outlook Calendar, and major task platforms.

• Customizable habits and routines: Build or import habit templates to allocate recurring actions automatically.

• Team scheduling controls: Set meeting limits, no-meeting days, and focus time recommendations for every role.

• Enterprise-grade security: SOC 2 Type II, SSO, SCIM, GDPR compliance, and dedicated onboarding support.

Cons:

• Learning curve for advanced rule customization.

• Some features (webhooks, unlimited links) reserved for higher-tier plans.

Features

Reclaim AI is packed with features designed to streamline your schedule and maximize productivity.

Defend Focus Time

Set your daily or weekly deep-work goals and let Reclaim AI flexibly defend that time. The AI:

• Identifies gaps around existing meetings.
• Automatically reschedules when conflicts arise.
• Prevents interruptions during protected hours.

AI-Powered Scheduling Links

Share a smart link that finds the best meeting times across multiple time zones and calendars. Benefits include:

• Automatic timezone detection for all attendees.
• Customizable meeting lengths and buffer times.
• One-click booking without back-and-forth emails.

Habit & Routine Automation

Create, import, and share habit templates to ensure regular actions like exercise, learning, or planning get scheduled consistently.

• Choose from hundreds of prebuilt templates.
• Customize frequency, duration, and windows.
• Assign habits to individuals or entire teams.

Integrations & Sync

Seamlessly connect with tools you already use so you don’t adopt yet another UI:

• Two-way sync with Google and Outlook Calendars.
• Native integration with Asana, Trello, Jira, and more.
• Zapier support and webhooks for custom workflows.

Team & Org Controls

Empower teams and organizations with policies and analytics:

• Set default working hours and scheduling boundaries.
• Create no-meeting days for sub-teams.
• Track focus time OKRs and meeting culture metrics.

Reclaim AI Pricing

Choose a plan that fits your needs, from free basics to enterprise scale.

Lite

Free forever – Ideal for individual users getting started with a calendar scheduling tool.

• 1 user team
• 1 week scheduling range
• Unlimited Focus Time
• 1 Scheduling Link & Smart Meeting
• Limited integrations

Starter

$10/seat/month – Best for small teams looking to automate basic workflows.

• Up to 10 seats
• 8 week scheduling range
• 3 Scheduling Links & Smart Meetings
• Unlimited integrations
• People Analytics & Time Tracking

Business

$15/seat/month – Designed for growing teams needing advanced controls.

• Up to 100 seats
• 12 week scheduling range
• Unlimited Scheduling Links & Smart Meetings
• Webhooks support
• Delegated Access

Enterprise

Custom pricing – Enterprise-grade support and security.

• Over 100 seats
• SSO & SCIM user provisioning
• Custom onboarding and training workshops
• Live human support with <20-minute response SLA

Ready to join thousands of teams optimizing their calendars? Get Started with Reclaim AI for Free Today

Reclaim AI Is Best For

Whether you’re flying solo or managing hundreds of employees, Reclaim AI adapts to your needs.

Individuals & Freelancers

Ideal for solo professionals who need to block focus time, schedule client calls, and maintain work-life balance without manual effort.

Small & Mid-Size Teams

Perfect for teams that juggle recurring meetings, project deadlines, and deep-work sessions. Automate meeting limits and protect collective focus time.

Large Organizations & Enterprises

Built to scale with SOC 2 Type II security, SSO, SCIM provisioning, and company-wide scheduling policies. Launch focus-time OKRs and track productivity across departments.

Benefits of Using Reclaim AI

• More Focused Work: Protect deep-work slots and reduce context-switching interruptions.
• Less Scheduling Overhead: Automate meeting coordination and task booking without toggling between apps.
• Better Work-Life Balance: Enforce boundaries to prevent back-to-back meetings and overtime.
• Data-Driven Insights: Use built-in analytics to improve meeting hygiene and identify time-wasting patterns.
• Team Alignment: Standardize scheduling policies like no-meeting days and focus-time goals across roles.

Customer Support

Reclaim AI provides live chat and email support with an average response time under 20 minutes. Whether you need help setting up integrations, fine-tuning focus-time rules, or troubleshooting, a dedicated team is ready to assist.

Enterprise customers receive custom onboarding workshops, training sessions, and priority support. With SLA guarantees and expert consultants, you’ll be up and running quickly and effectively.

External Reviews and Ratings

Users praise Reclaim AI for its intuitive interface and intelligent time-blocking. On major review platforms, it holds an average rating above 4.7/5, with frequent mentions of:

• “Significant boost in deep-work productivity.”
• “Easy setup and seamless calendar sync.”
• “Invaluable analytics for team time usage.”

Some feedback notes the learning curve in advanced rule customization, but most users say the flexibility and time savings quickly outweigh the initial setup effort. The team continually refines the product based on user requests to address any minor pain points.

Educational Resources and Community

To help you get the most from Reclaim AI, you’ll find:

• Official blog with productivity tips and best practices.
• Webinars and live demos hosted weekly.
• Comprehensive help center with tutorials and FAQ.
• Active community forum for peer support and idea sharing.

Conclusion

If you’re ready to upgrade your workflow with a calendar scheduling tool that does the heavy lifting for you, it’s time to try Reclaim AI. With AI-driven scheduling, focus-time protection, and seamless integrations, you’ll free up hours every week to do your best work. Get Started with Reclaim AI for Free Today

Get Started with Reclaim AI for Free Today and revolutionize the way you manage your time.