When it comes to team task management, finding a solution that scales with your organization’s needs is key. That’s why many teams turn to Todoist for keeping every project on track. With millions of users worldwide, Todoist brings clarity to complex workflows and ensures nothing slips through the cracks.

What is Todoist?

Todoist is a powerful to-do list and task manager designed for both personal productivity and collaborative team task management. It lets you capture ideas, assign tasks, set deadlines, and track progress across all your devices. Whether you’re juggling individual priorities or coordinating a large team, Todoist provides the structure and flexibility you need.

Todoist Overview

Founded over 18 years ago, Todoist started as a simple personal task list and has grown into the world’s most beloved productivity app. Its mission is to simplify how people organize work and life, blending intuitive design with powerful features. Today, more than 50 million professionals rely on Todoist every day to stay focused and aligned.

From startups to Fortune 500 companies, teams of all sizes use Todoist to streamline communication, reduce email overload, and boost accountability. With continuous updates and a thriving community, it remains rock-solid and feature-rich.

Pros and Cons

Pros:

• Intuitive natural-language input makes adding tasks lightning-fast.
• Flexible views (list, board, calendar) adapt to any workflow.
• Advanced filters and labels help you zero in on what matters.
• Shared team workspace keeps personal and team tasks organized separately.
• 50+ ready-made templates give you a jump start on common projects.
• Cross-platform support ensures your tasks follow you everywhere.

Cons:

• Free plan limits to 5 projects and 3 filters, which may be tight for power users.
• Occasional learning curve for advanced features like custom filters and roles.

Features

Todoist’s feature set strikes the perfect balance between simplicity and sophistication. Here are the highlights:

Task Capture

Quickly jot down tasks as they come to mind. Todoist understands phrases like “Submit report every Monday at 9am” and auto-schedules them.

• Natural-language entry.
• Keyboard shortcuts for automation.
• Browser and mobile widgets for instant access.

Organized Layouts

Choose from list, Kanban board, or calendar view to visualize your workload. Swap layouts on the fly to match your planning style.

Collaboration Tools

Create a shared workspace for your team’s projects. Assign responsibilities, leave comments, and attach files—all in one place.

• Real-time activity logs.
• Granular roles and permissions.
• Centralized billing for easy account management.

Notifications and Reminders

Stay on top of deadlines with customizable reminders. Get alerted via push notification, email, or SMS so nothing is overlooked.

Todoist Pricing

Whether you’re flying solo or running a large team, Todoist offers a plan to fit your needs:

Beginner Plan

Price: $0/month
Ideal for individuals who need a simple task list.
Highlights:

• 5 personal projects.
• Smart quick add and 3 filter views.
• 1 week activity history.

Pro Plan

Price: $5/user/month
Ideal for professionals organizing work and life.
Highlights:

• 300 personal projects and calendar layout.
• Task duration and custom reminders.
• 150 filter views and unlimited activity history.

Business Plan

Price: $8/user/month
Ideal for managing team collaboration.
Highlights:

• Shared team workspace with up to 500 projects.
• Team roles & permissions and shared templates.
• Centralized team billing and granular activity logs.

Who Should Use Todoist for Team Task Management?

From small startups to large enterprises, Todoist adapts to a wide range of audiences:

Project Managers

Break down complex projects into manageable tasks, assign team members, and track deadlines in one unified dashboard.

Remote Teams

Eliminate ambiguity by centralizing tasks and communications. Everyone sees updates in real time, no matter where they’re located.

Freelancers and Consultants

Keep client work and personal tasks separate yet accessible. Use templates to standardize onboarding and recurring deliverables.

Benefits of Using Todoist

Incorporating Todoist into your daily routine delivers clear advantages:

• Enhanced Clarity: See Today, Upcoming, or custom-filtered views so you focus only on relevant tasks.
• Improved Accountability: Assign tasks and track progress with transparent activity logs.
• Time Savings: Natural-language scheduling and templates eliminate repetitive setup work.
• Better Collaboration: Shared projects and comments keep all stakeholders on the same page.

Customer Support

Todoist offers responsive support via email and in-app chat. The dedicated team typically responds within 24 hours, ensuring any issues are swiftly resolved.

For enterprise customers on the Business plan, priority support and onboarding assistance are available to get your team up and running without delay.

External Reviews and Ratings

Across app stores and review sites, Todoist consistently earns high marks for usability and reliability. Users praise its natural-language input and cross-platform sync.

Some users mention the free plan’s project limit and occasional syncing delays, but these concerns are mitigated on the Pro and Business plans with expanded capacity and priority support.

Educational Resources and Community

Todoist maintains an extensive blog filled with productivity tips, video tutorials, and best-practice guides. Webinars and a vibrant user forum help you master advanced features and network with fellow power users.

Conclusion

When seamless team task management is your goal, Todoist delivers unmatched flexibility, clarity, and collaboration tools. Ready to take your team’s productivity to new heights? Get Started with Todoist for Free Today and experience the difference firsthand.

Get Started with Todoist for Free Today