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What Is Reclaim AI?

Reclaim AI is an intelligent, AI-powered calendar solution that optimizes your personal and team schedules by auto-scheduling tasks, habits, meetings, and breaks. I started using it to streamline my workday, and it consistently carves out roughly 40% more usable time compared to a traditional manual calendar. Whether I’m mapping out project milestones, blocking deep work sessions, or coordinating with international teammates, Reclaim AI handles the heavy lifting.

Key use-cases include:

• Individual Focus: I set aside dedicated “Deep Work” time each morning, and Reclaim AI automatically shifts less urgent events out of that window.
• Routine Habits: Daily rituals—like exercise, journaling, or code reviews—automatically find a spot in my schedule without manual adjustments.
• Team Collaboration: Scheduling cross-functional meetings across multiple time zones has never been easier—no more email ping-pong.
• Project Management: My Asana and Jira tasks feed directly into Reclaim, ensuring nothing slips through the cracks.

In essence, it’s like having a personal assistant who never sleeps and never blinks when it comes to time management.

Features

Reclaim AI is loaded with capabilities designed to solve real-world scheduling problems. Here’s an in-depth look at what sets it apart:

Protect Time & Get Focused

One of my favorite features is the Focus Time defense, which automatically shields blocks on my calendar for uninterrupted work:

• Adaptive protection: I define a daily Focus Time goal (e.g., two hours), and the AI reshuffles less critical items to guard that slot.
• Dynamic rescheduling: If a meeting pops up, Reclaim automatically finds an alternative open window—no manual dragging required.
• Productivity boost: When I defend these blocks, I consistently report being up to 5× more efficient during deep work periods.

Auto-Schedule Tasks & Habits

Manually slotting each task is a thing of the past. I feed Reclaim my to-dos, and it handles the rest:

• Smart prioritization: Critical deliverables automatically jump to the front of the queue.
• Recurring routines: Set up daily reading, weekly planning, or monthly financial reviews, and they’ll effortlessly slot themselves into your ideal timeframes.
• Buffer management: Want 15-minute buffers before and after tasks? The AI honors that, ensuring you never feel rushed.

Automated Break Scheduling

Staying refreshed is crucial. Reclaim AI automatically weaves in breaks based on your preferences and workload:

• Pomodoro-friendly: Customize short breaks every 25 minutes or longer breaks every hour.
• Health reminders: I’ve set midday walk reminders, and the AI always respects “Do Not Disturb” patterns during deep focus.
• Wellness integration: Syncs with popular wellness apps to align breaks with your physical activity goals.

Optimize Meeting Chaos

Scheduling across teams used to eat hours of my week. With Reclaim’s Smart Meetings, it’s practically instant:

• Cross-time-zone analytics: The AI highlights windows that work for all participants, even if they’re spread from New York to New Delhi.
• Meeting limits: Cap the number of hours per day or week to avoid meeting overload.
• Scheduling links: I share a personal link, and invitees pick from available slots—end of back-and-forth emails.

Work-Life Balance & Burnout Prevention

Reclaim AI isn’t only about cramming more tasks in—it ensures personal time isn’t sacrificed:

• Overtime guardrails: Automatically prevents events from spilling over outside your defined working hours.
• No-meeting days: Block entire days or half-days each week to guarantee uninterrupted creative or family time.
• Back-to-back avoidance: The AI inserts gaps to stop meeting marathons that drain mental energy.

Seamless Integrations & Workflow Extensions

I never had to abandon the tools I love. Reclaim AI plays nice with:

• Google Calendar & Outlook Calendar
• Trello, Asana, Jira, Todoist, and more
• Slack, Microsoft Teams—update statuses automatically during Focus Time

This level of integration means every element of my work life flows into a single, unified schedule.

Team Productivity Tools

Beyond solo use, Reclaim AI empowers entire teams to operate more strategically:

• Team Focus Time Templates: Managers set collective deep work windows so everyone on the team focuses simultaneously.
• Custom Habit Libraries: Build or adopt habit templates tailored to your team’s specialty—sales outreach, code reviews, design critiques.
• Automated event reshuffling: If a key deadline moves, Reclaim recalibrates all related tasks and meetings across the team’s calendars.

Organizational Policies & Insights

Scaling productivity at the organizational level is simplified:

• Company-wide Focus Time OKRs: Roll out OKRs to defend a minimum number of hours for deep work per employee.
• Meeting hygiene standards: Enforce default meeting lengths, no-meeting days, and attendee guidelines.
• Data-driven efficiency: Use People Analytics to discover time drains and optimize workflows across departments.

Enterprise Security & Scalability

For larger businesses, Reclaim AI meets rigorous compliance and scalability demands:

• SOC 2 Type II certification
• SSO & SCIM for seamless identity and user provisioning
• GDPR & DPF compliant data handling
• Custom onboarding workshops and dedicated live support with <20 minute average response

Pricing

Choosing the right plan is about matching features to your needs and team size. Here’s a detailed overview:

Lite (Free forever)

• Ideal for solo users or 1-person teams who need essential calendar automation.
• Unlimited Focus Time and Time Tracking.
• 1 Scheduling Link, 1 Smart Meeting, 1 Habit template.
• Supports a 1-week scheduling range and limited integrations.

Starter – $10 per seat/month

• Perfect if you have up to 10 team members.
• Includes everything Lite offers, plus an 8-week scheduling horizon.
• 3 Scheduling Links, 3 Smart Meetings, unlimited Habits, unlimited integrations, and People Analytics.

Business – $15 per seat/month

• Scales up to 100 seats—ideal for growing organizations.
• Offers unlimited Scheduling Links, Smart Meetings, Habits, Calendar Syncs, Webhooks, and Delegated Access.
• Includes advanced reporting tools for deeper insights.

Enterprise – Custom pricing

• Designed for 100+ seats with mission-critical scheduling needs.
• SSO & SCIM provisioning, custom onboarding/training, and priority live support.
• Enterprise-grade security and compliance guarantees.

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Benefits to the User (Value for Money)

Reclaim AI delivers remarkable returns on every dollar spent. Here’s why it’s a standout value:

• Massive Time Savings: Automated scheduling frees up several hours each week, giving me space to tackle higher-value work.
• Sharper Focus: Defended Focus Time blocks eliminate distractions, ensuring I get real, undisturbed work sessions.
• Reduced Burnout Risk: Built-in guardrails prevent meeting overload and forced overtime, supporting a healthier work-life balance.
• Streamlined Teamwork: Smart Meetings and shared schedule policies mean less back-and-forth and more collaborative time.
• Scalable for Growth: From a solo freelancer to a global enterprise, Reclaim AI’s tiered plans adapt as you expand.
• Clear ROI Metrics: People Analytics provides data on reclaimed hours, justifying your investment to leadership.

Customer Support

Reclaim AI offers an exceptional support experience that I can count on. Their live chat widget pops up right in the app, and I typically get a meaningful response in under 20 minutes. Whether I need help configuring integrations or troubleshooting scheduling conflicts, the support team is always prompt and professional.

For enterprise clients, they go a step further—providing dedicated account managers, bespoke onboarding workshops, and training sessions to ensure smooth rollouts across all departments. From email to live chat to custom phone support for critical issues, Reclaim’s customer care is built to keep my team moving forward without missing a beat.

External Reviews and Ratings

Across major review platforms, Reclaim AI consistently earns high marks. On G2, it boasts a 4.6/5 rating, with users raving about how “effortless focus time management” and “flawless Google Calendar sync” transformed their workflows. Capterra reviewers appreciate the granular control over habits and the automated break scheduling, calling it a “must-have for remote teams.”

Some users have asked for deeper integrations with niche CRM and ERP tools. In response, Reclaim’s roadmap now includes expanded beta integrations and community voting on new connectors. This open feedback loop reassures me that they’re committed to evolving based on user needs.

Educational Resources and Community

I never felt abandoned after signup—Reclaim AI provides a rich ecosystem of learning channels:

• Official Blog: Insightful articles on productivity frameworks, new feature spotlights, and best practices for hybrid work.
• Video Library: Short, digestible tutorials covering everything from initial setup to advanced scheduling rules.
• Comprehensive Docs: Step-by-step guides, API references, and integration manuals living in an easy-to-search knowledge base.
• User Community: Active Slack channels, discussion forums, and regular webinars where I’ve picked up clever Habit templates from fellow professionals.

Conclusion

After putting Reclaim AI through its paces, I can confidently say it’s a transformative tool for anyone serious about productivity. It automates tedious scheduling tasks, protects your most valuable focus windows, and scales from solo to enterprise without missing a beat. Incorporating this into my daily routine has been a game-changer.

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