Searching for the ultimate guide to ai scheduler? You just landed on the right page. I know how chaotic managing tasks, meetings, and personal routines can get. That’s why I rely on Reclaim AI to auto-schedule my tasks, habits, meetings, and breaks—creating 40% more time for my day. With its seamless integrations and intelligent calendar controls, this tool has revolutionized how I plan, focus, and get things done.

Balancing work and life shouldn’t feel impossible. Reclaim AI has been powering teams and individuals since 2018, trusted by thousands of professionals worldwide. Now you can get focused without stress and protect your time from interruptions. Ready to save hours each week? Get Started with Reclaim AI for Free Today and unlock your productivity.

What is Reclaim AI?

Reclaim AI is a powerful AI scheduler that optimizes everyone’s schedules by auto-placing tasks, habits, meetings, and breaks into your calendar. It connects with Google Calendar and Outlook Calendar, plus integrates with the tools you already use—Trello, Asana, Jira, and more—so you can keep working in familiar interfaces. By analyzing priorities, existing events, and your focus goals, Reclaim AI crafts an ideal day that unlocks up to 40% more free time.

Reclaim AI Overview

Founded in 2018 by a team of productivity enthusiasts, Reclaim AI was created to solve a simple but daunting problem: calendar chaos. What started as a small project to help friends protect their deep work hours evolved into a robust AI calendar platform now powering individuals, teams, and organizations.

Since its launch, Reclaim AI has grown rapidly, reaching milestones such as integrating with ten major project management platforms, achieving SOC 2 Type II compliance for enterprise security, and supporting remote-first companies across 20+ time zones. The mission remains clear: give people back control of their time.

Pros and Cons

Pros:

• Significant time savings: Automatically create 40% more time for focus and high-priority tasks.

• Seamless integrations: Connects to Google Calendar, Outlook, Slack, Asana, Trello, Jira, and more.

• Focus Time defense: Protects uninterrupted blocks for deep work to boost productivity up to 500%.

• Intelligent meeting optimization: Finds the best meeting slots across time zones and schedules instant meeting links.

• Work-life balance safeguards: Prevents overtime, back-to-back meetings, and disruptions during focus hours.

• Enterprise-grade security: SOC 2 Type II, GDPR & DPF compliant, with SSO & SCIM support.

Cons:

• Learning curve for advanced AI scheduling settings—initial setup may require some experimentation.

• Free plan limited to individual users with basic features; team and enterprise plans needed for full suite.

Features

Reclaim AI comes loaded with features designed to streamline your day. Below are the standout capabilities that make this the best ai scheduler on the market.

Focus Time Scheduling

Define your ideal blocks for deep concentration, and Reclaim AI defends them around your existing events:

• Set daily or weekly Focus Time goals
• Automatic conflict resolution when new meetings arise
• Analytics on Focus Time achieved vs. goal

Task and Habit Auto-Scheduling

Connect your to-dos and habit trackers, and let Reclaim AI weave them into free calendar slots:

• Integrates with platforms like Asana, Todoist, and Notion
• Customizable frequency, duration, and deadlines
• Recurring habits templates for morning routines, exercise, and breaks

Meeting Chaos Optimization

Use AI-driven scheduling links to book new meetings instantly and align recurring meetups with minimal friction:

• Smart availability suggestions across time zones
• Set meeting limits per day or week
• Round-robin and group scheduling for teams

Work-Life Balance Controls

Protect yourself from burnout with controls that prevent forced overtime and back-to-back booking:

• Define maximum daily meeting time
• No-Meeting Days for total focus
• Buffer zones before and after high-intensity tasks

Reclaim AI Pricing

Reclaim AI offers flexible plans that scale from solo professionals to large enterprises.

Free Plan

Price: $0 per user/month. Ideal for individuals starting their AI scheduling journey.

• Basic Focus Time blocks
• Task scheduling from Google Tasks & Trello
• One scheduling link

Team Plan

Price: $8 per user/month. Perfect for small teams seeking more control.

• Unlimited Focus Time
• Integrations with Asana, Jira, and more
• Team-wide No-Meeting Days & habit templates

Enterprise Plan

Custom pricing. Best for organizations needing security, compliance, and support.

• SOC 2 Type II compliance
• SSO & SCIM provisioning
• Dedicated onboarding and live human support

Reclaim AI Is Best For

Whether you’re flying solo or managing a global team, Reclaim AI adapts to your needs.

Individual Professionals

Enjoy protected focus time, automated task slots, and a better work-life balance.

Small Teams

Coordinate schedules seamlessly, set team-wide productivity policies, and reduce meeting overload.

Enterprises

Implement organization-wide Focus Time OKRs, maintain compliance, and analyze time efficiency across departments.

Benefits of Using Reclaim AI

• Enhanced Productivity: Up to 40% more time for critical work.
• Reduced Stress: Automated scheduling removes decision fatigue.
• Better Collaboration: Smarter meeting times that respect everyone’s calendar.
• Improved Focus: Defend deep work blocks and hit your goals.
• Work-Life Balance: Avoid burnout with built-in guardrails.
• Insights & Reporting: Track how your time is spent and optimize continuously.

Customer Support

Reclaim AI offers live chat and email support with an average response time of under 20 minutes. Enterprise customers receive dedicated onboarding workshops and priority support to ensure seamless adoption.

Whether you encounter a technical issue or need help fine-tuning your Focus Time settings, the Reclaim AI support team is ready to assist you promptly, keeping your scheduling uninterrupted.

External Reviews and Ratings

Users consistently praise Reclaim AI’s ability to reclaim hours each week and streamline team collaboration. On G2, it holds a 4.7-star average for ease of use and customer satisfaction.

Some users note an initial learning curve when customizing advanced AI rules. However, Reclaim AI addresses this with comprehensive tutorials, onboarding sessions, and responsive support to iron out any challenges.

Educational Resources and Community

Reclaim AI maintains an active blog filled with best practices for time management, AI scheduling tips, and case studies. Weekly webinars and video tutorials guide new users through setup, and a vibrant user community shares custom Habit templates and workflow hacks.

Conclusion

Managing calendars and to-dos shouldn’t be another chore on your list. By adopting Reclaim AI, you’ll harness the power of an advanced ai scheduler that protects your deep work, automates routine tasks, and empowers teams to collaborate efficiently. Try Reclaim AI now and experience how 40% more time can transform your productivity.

Get Started with Reclaim AI for Free Today