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Managing schedules, meetings, tasks and personal commitments across multiple time zones has never been more challenging. I’ve worked with dozens of distributed teams and I know how chaotic a shared calendar can become. That’s why I turned to Reclaim AI—a best-in-class AI calendar app that has been restoring balance for thousands of teams, backed by SOC 2 Type II certification and glowing user reviews. In this guide I’ll show you how Reclaim AI can solve common scheduling woes, streamline your workflow, and protect deep work time without adopting a whole new calendar interface or learning curve.

What is Reclaim AI?

Reclaim AI is an AI-powered calendar assistant designed to optimize everyone’s schedules in real time. It integrates seamlessly with Google Calendar and Outlook Calendar, along with popular task and project management platforms, so you can turn to-do lists into actual calendar events. Instead of manually blocking off hours for tasks, habits, breaks, and meetings, Reclaim AI auto-schedules them around your existing appointments to create up to 40% more productive time for the entire team.

Reclaim AI Overview

Founded in 2019, Reclaim AI set out with a mission to help knowledge workers reclaim control over their time and reduce the mental overhead of juggling multiple commitments. The team grew rapidly, earning recognition from leading tech publications and securing hundreds of enterprise customers across industries such as software development, marketing, and consulting.

Key milestones include launching AI-powered meeting scheduling links in 2021, expanding focus time goals and habit templates for teams by 2022, and achieving SOC 2 Type II compliance and advanced SSO & SCIM integrations in 2023. Today, Reclaim AI continues to innovate with features designed to protect focus time, optimize meeting cadences, and automate rescheduling when priorities change.

Pros and Cons

Pros:

1. Seamless Integration with Google Calendar, Outlook Calendar, Asana, Jira, Trello, and more, so you don’t have to switch interfaces.

2. Focus Time Defense flexibly protects uninterrupted deep work sessions, making teams up to 500% more productive.

3. Automated Scheduling of tasks, habits, breaks, and meetings saves hours of manual planning each week.

4. Meeting Optimization finds the best slots across multiple time zones and using AI-powered scheduling links speeds up booking.

5. Work-Life Balance Controls prevent forced overtime, back-to-back meetings, and interruptions during protected hours.

6. Organizational Insights help leaders launch focus time OKRs, track usage, and identify inefficiencies consuming employees’ time.

7. Enterprise-Grade Security with SOC 2 Type II certification, SSO, SCIM, GDPR, and DPF compliance.

Cons:

1. Learning Curve for Customizing Habit Templates and OKRs at scale.

2. Premium plans may be pricier for small teams or startups on tight budgets.

Features

Reclaim AI packs a variety of intelligent features to streamline your team calendar management:

Focus Time Defense

Set your preferred deep work blocks each day and watch Reclaim AI defend them around meetings and events.

• Automatically adjusts durations based on upcoming deadlines.
• Reschedules focus blocks if urgent meetings pop up.
• Tracks weekly focus time goals and reports progress.

AI-Powered Scheduling Links

Share a smart scheduling link that shows others when you’re available for new meetings without manual back-and-forth.

• Customizable time windows and meeting lengths.
• Automated buffer times to prevent back-to-back bookings.
• Time zone detection for global teams.

Habit & Task Auto-Scheduling

Connect your to-dos from Asana, Todoist, or Jira and have them blocked as actionable time on your calendar.

• Recurring habits like daily stand-ups or weekly review sessions.
• One-off tasks prioritized based on deadlines and estimated durations.

No-Meeting Days

Create protected days or half-days for your entire team to focus on deep work without interruptions.

Org-Wide Policies & Insights

Launch company-wide “focus time” OKRs, enforce working hours for scheduling boundaries, and analyze time spent in meetings, breaks, and tasks.

Reclaim AI Pricing

Reclaim AI offers flexible plans tailored to individual users, teams, and organizations.

Free Plan

Price: $0/month
Ideal for freelancers or individuals testing AI calendar automation.
Highlights:

• Focus Time Defense
• Basic scheduling links
• Integration with Google and Outlook Calendars

Team Plan

Price: $8/user/month
Ideal for small to midsize teams looking to standardize scheduling and protect focus time.
Highlights:

• Advanced AI scheduling links
• Habit templates and No-Meeting Days
• Rescheduling automation

Enterprise Plan

Custom pricing based on scale and requirements
Ideal for large organizations needing compliance, security, and custom onboarding.
Highlights:

• SOC 2 Type II compliance
• SSO & SCIM integration
• Dedicated live onboarding and support

Reclaim AI Is Best For

Whether you’re an individual contributor, team manager, or enterprise leader, Reclaim AI adapts to your scheduling needs:

Remote & Hybrid Teams

Coordinate across time zones, reduce meeting friction, and defend focus time wherever team members are located.

Agile Project Teams

Auto-schedule sprints, stand-ups, and backlog grooming sessions without manual calendar wrangling.

Knowledge Workers & Creatives

Block uninterrupted design or writing sessions and balance creative focus with collaborative meetings.

Executives & People Managers

Institute team-wide calendar policies, launch focus time OKRs, and get analytics on workforce efficiency.

Benefits of Using Reclaim AI

• Maximize Productivity: Create up to 40% more time by automating routine scheduling tasks.
• Improve Focus: Protect deep work blocks and cut down on context switching.
• Reduce Burnout: Prevent back-to-back meetings and forced overtime with smart time boundaries.
• Enhance Collaboration: Find optimal meeting times quickly with AI-powered links and buffer management.
• Gain Insights: Track calendar usage, meeting hygiene, and progress toward focus time goals.

Customer Support

Reclaim AI offers live chat and email support with an average response time of under 20 minutes. Their documentation library includes step-by-step guides, video tutorials, and an interactive knowledge base to help you get up and running quickly.

For enterprise customers, a dedicated account manager and custom onboarding workshop are available to ensure smooth adoption across all teams. From initial setup to ongoing optimization, you’ll have expert guidance every step of the way.

External Reviews and Ratings

Users praise Reclaim AI for its intuitive interface and powerful automation. On G2, it holds a 4.8/5 rating from over 300 reviews, with feedback such as “Game changer for our distributed team” and “I reclaimed hours every week thanks to automatic task blocking.”

Some users note occasional hiccups when syncing large volumes of tasks or complex recurring events. The Reclaim AI team addresses these issues regularly with product updates and proactive customer success outreach.

Educational Resources and Community

Reclaim AI maintains an active blog featuring productivity tips, use cases, and best practices for calendar management. They host quarterly webinars on topics like “Mastering Focus Time” and “Meeting Hygiene for High-Performing Teams.”

The community forum allows users to exchange habit templates, scheduling workflows, and integration hacks. You can also access template libraries directly in the app for different roles and industries to jumpstart your optimized team calendar.

Conclusion

Optimizing a team calendar no longer has to be a manual, time-consuming chore. Reclaim AI’s intelligent automation, focus time protection, and seamless integrations empower teams to collaborate more effectively while safeguarding individual focus and work-life balance. If you’re ready to experience the future of calendar management, Get Started with Reclaim AI for Free Today and see how you can reclaim time for what truly matters.