Searching for the ultimate guide to task management software? You just landed on the right page where Todoist will change the way you handle tasks, deadlines and projects, whether you’re a busy professional or managing a team.

I know how overwhelming it can be to juggle emails, meetings and action items. With over 18 years of continuous development and a community of more than 50 million users, Todoist has become the go-to choice for anyone seeking clarity and control in their workflow. Ready to transform your productivity? Get Started with Todoist for Free Today.

What is Todoist?

Todoist is a leading task management software designed to help individuals and teams capture, organize and execute tasks effortlessly. It acts as a digital extension of your mind, letting you record every important detail the moment it comes to you, and providing a clear, structured view of what needs to be done.

By combining intuitive natural language input with powerful project organization and collaboration features, Todoist ensures you always know your priorities and can focus on what truly matters without distractions.

Todoist Overview

Todoist was founded in 2007 by Amir Salihefendić with a mission to reduce stress and overwhelm by giving people a centralized system to manage their tasks. From its humble beginnings as a simple to-do list app, Todoist has grown into a robust, cross-platform task management software used by professionals, students and teams worldwide.

Over the past 18 years, Todoist has introduced features such as real-time collaboration, integrations with email and calendars, and AI-powered assistance. The platform’s steadfast commitment to user privacy and independence—never selling out to larger corporations—has earned it a loyal following and consistent five-star ratings on every major app store.

Pros and Cons

Pro: Instantly capture tasks using natural language—type “Submit report every Friday” and Todoist auto-creates a recurring task.

Pro: Seamless sync across all devices ensures your to-do list is always up to date, whether you’re on desktop, mobile or the web.

Pro: Clean, distraction-free interface keeps you focused on your tasks, not on navigating menus.

Pro: Rich integrations with tools like Gmail, Outlook, Google Calendar and Slack streamline your workflow.

Pro: Shared workspaces and project collaboration features make it easy to assign tasks, track progress and maintain accountability.

Pro: More than 50 pre-built templates allow you to kickstart new projects in seconds.

Con: Advanced features like task duration and custom reminders require a paid Pro plan.

Con: The learning curve for power users seeking deep customization can be steep initially.

Features

Todoist’s extensive feature set makes it one of the most versatile pieces of task management software on the market. Below are the key capabilities that power your productivity.

Natural Language Task Input

Quickly add tasks by typing like you speak. Todoist recognizes dates, times and priority flags automatically.

• Type “Call client tomorrow at 2pm” to schedule tasks instantly.
• Set priorities by including “!1” for high-urgency items.

Projects and Subprojects

Organize your tasks into projects, subprojects and sections to mirror the way you think about work.

• Drag and drop tasks between sections for easy reorganization.
• Collapse or expand project views to focus on what’s relevant now.

Custom Filters and Labels

Slice and dice your tasks by context, priority or due date using powerful custom filters.

• Create “High Priority Today” or “Weekend Errands” views in seconds.
• Use labels for contexts like “@email” or “@office” to quickly find similar tasks.

Calendar Integration and Visualization

See your week at a glance with calendar view. Sync with Google Calendar or Outlook for a unified schedule.

• Drag tasks directly onto specific dates in the calendar.
• View deadlines and recurring tasks alongside meetings and events.

Team Collaboration

Assign tasks, comment on items and track team activity in a shared workspace.

• Keep personal and work tasks separate but accessible within the same app.
• Granular permissions let you control who can view or edit tasks.

Templates Library

Jumpstart common projects with a click. Todoist offers templates for event planning, content calendars, goal tracking and more.

• Browse more than 50 ready-made templates.
• Customize any template to fit your unique workflow.

Todoist Pricing

Todoist offers three plans tailored to different needs, from solo users to large teams:

Compare plans and sign up at https://go.thenerdynoob.com/todoist.

Beginner Plan (Free)

Price: $0 per month
Ideal for individuals just starting out.

• 5 personal projects
• Smart quick add with natural language
• Task reminders
• Flexible list and board layouts
• 3 filter views
• 1 week of activity history
• Email and calendar integrations

Pro Plan

Price: $5 per user per month
Ideal for professionals organizing work and life.

• 300 personal projects
• Calendar layout
• Task duration
• Custom task reminders
• 150 filter views
• Unlimited activity history
• AI Assistant for smarter planning
• Deadlines and goals

Business Plan

Price: $8 per user per month
Ideal for teams managing collaboration at scale.

• Shared team workspace
• Up to 500 team projects
• Calendar layout for team tasks
• Granular team activity logs
• Shared templates
• Up to 1,000 members and guests
• 1,000 project folders
• Team roles and permissions
• Centralized billing

Todoist Is Best For

Whether you’re flying solo or coordinating a whole department, Todoist adapts to your needs:

Individuals and Entrepreneurs

Gain mental clarity by capturing every idea, deadline and errand in one place. Eliminate sticky notes and scattered notebooks.

Project Managers

Plan complex projects with ease using templates, clear scheduling and progress tracking. Delegate tasks, monitor completion and keep stakeholders informed.

Small to Medium Teams

Create a shared workspace where everyone can see tasks, comment and update progress in real time. Align team goals and maintain accountability.

Benefits of Using Todoist

Adopting Todoist as your primary task management software brings measurable advantages:

• Reduced stress: Capture tasks instantly so nothing slips through the cracks.
• Improved focus: View only what’s due today or filter by priority.
• Better time allocation: Schedule tasks with duration estimates and see your week at a glance.
• Enhanced collaboration: Assign duties, share comments and track team activity in one hub.
• Scalability: Grow from solo use to hundreds of team members without changing platforms.
• Long-term reliability: Benefit from nearly two decades of continuous development and no acquisition threats.

Customer Support

Todoist’s support team is responsive and knowledgeable, offering email and in-app help. Most queries receive a thoughtful reply within 24 hours, and the support portal provides detailed troubleshooting guides for instant answers.

Additional channels include an FAQ center, a community forum where power users share tips, and regular webinars covering new features and best practices.

External Reviews and Ratings

Users consistently praise Todoist’s intuitive interface and seamless syncing. Many reviewers highlight the natural language parsing as a standout feature that speeds up task entry. On major app stores, it maintains a 4.7+ star rating.

Some users request even more advanced reporting and deeper integrations with enterprise software. Todoist addresses this by rolling out updates quarterly and inviting feedback on roadmap features.

Educational Resources and Community

Todoist offers a rich library of tutorials, how-to articles and videos on its official blog. The knowledge base covers everything from basic setup to advanced tips for power users. Regular webinars and live workshops help users get the most out of the app.

A vibrant user community on platforms like Reddit and dedicated forums provides peer-to-peer support, template sharing and productivity challenges to keep you motivated.

Conclusion

Managing your workload has never been easier thanks to Todoist, the premier task management software that adapts to individuals and teams of any size. From natural language input and calendar integrations to shared workspaces and AI-enhanced planning, it provides every tool needed to take control of your tasks and projects. Don’t wait to transform your productivity. Get Started with Todoist for Free Today.