Searching for the ultimate guide to shared calendar? You just landed on the right page. When teams juggle multiple schedules, deadlines, and commitments, staying aligned can feel like solving a puzzle under pressure. That’s where Reclaim AI steps in to optimize your workflow and reclaim your focus. Get Started with Reclaim AI for Free Today.

I know the pain of coordinating meetings across time zones, balancing deep work blocks, and keeping personal and professional tasks in harmony. Reclaim AI has been a game changer for countless teams, earning praise from leading organizations and award panels alike. Let’s dive into how you can leverage this powerful app to master your shared calendar and transform productivity without burnout.

What is Reclaim AI?

Reclaim AI is an AI-powered shared calendar app that optimizes everyone’s schedules. It integrates seamlessly with Google Calendar and Outlook Calendar, creating up to 40% more time for teams by auto-scheduling tasks, habits, meetings, and breaks. With Reclaim AI, you don’t need to adopt a new UI—your existing workflow remains intact while the app flexibly defends focus time and adapts to shifting priorities.

Reclaim AI Overview

Reclaim AI was founded with a mission to eliminate wasted calendar hours and empower teams to do their best work. Over the years, the platform has grown from a single productivity hack to a full-fledged scheduling assistant trusted by startups and enterprises alike.

Key milestones include:

• 2018: Initial launch focusing on individual deep-work blocks.
• 2020: Rolled out team focus time and habit auto-scheduling.
• 2022: Enterprise-grade security features like SOC 2 Type II and SSO integration.
• 2023: Expanded to support unlimited seats, advanced analytics, and custom habit templates.

Pros and Cons

Pros:

Streamlined scheduling: Automates task, meeting, and habit placement to maximize efficiency.

Deep work protection: Defends uninterrupted focus time around existing events.

Seamless integrations: Syncs with popular project management tools and calendars without extra UI.

Team-wide controls: Create no-meeting days, set meeting maxes, and standardize workweek templates.

Enterprise security: Offers SOC 2 Type II compliance, GDPR adherence, and SSO/SCIM provisioning.

Scalable analytics: People analytics reveal time waste and help launch company-wide productivity OKRs.

Flexible rescheduling: Automatically adjusts events when priorities shift.

Cons:

Requires initial configuration of focus time goals, which may take time to fine-tune.

Some users may find advanced integrations need a learning curve to maximize potential.

Features

Reclaim AI packs a powerful suite of features designed to tame your shared calendar chaos.

Focus Time Defense

Protect your deep work by setting a daily target. The AI schedules and defends the time, pausing only for true conflicts.

• Set daily or weekly Focus Time targets per role.
• Automatically reschedule if a high-priority meeting arises.
• Visual dashboards display defended vs. consumed focus hours.

Smart Meetings

Use AI to find the best slots for recurring team syncs or one-off calls across multiple time zones.

• Meeting max settings to prevent overload.
• Auto-book follow-up sessions within healthy time boundaries.
• Scheduling Links let external guests pick available windows instantly.

Habit Scheduling

Turn regular activities into calendar events. From team standups to personal workouts, habits slot in where they fit best.

• Create custom Habit templates for your team.
• Access a library of hundreds of pre-built habits by role or function.
• Track adherence and adjust scheduling rules as needed.

Task Auto-Scheduling

Sync tasks from Asana, Trello, Jira, and more. Reclaim AI places them in free slots based on deadlines and priority.

• Priority-based algorithms ensure critical tasks get first dibs.
• Real-time updates when task details change.
• Visual task timeline embedded within your calendar view.

Reclaim AI Pricing

Whether you’re a solo user or part of a global enterprise, there’s a plan to fit your needs. Get Started with Reclaim AI for Free Today.

Lite

Free forever — best for individuals wanting calendar basics

• 1 user
• 1 week scheduling window
• Unlimited Focus Time
• 1 Scheduling Link, 1 Smart Meeting, 1 Habit

Starter

\$10/seat/month — perfect for small teams

• Up to 10 seats
• 8 week scheduling window
• Unlimited habits and calendar syncs
• People analytics & time tracking

Business

\$15/seat/month — for growing teams needing advanced features

• Up to 100 seats
• Webhooks support
• Unlimited scheduling links, habits, and smart meetings
• Delegated access for assistants and ops teams

Enterprise

Custom pricing — enterprise-grade support and security

• Over 100 seats
• 12-week scheduling window
• SSO & SCIM provisioning
• Custom onboarding and dedicated live support

Reclaim AI Is Best For

Whether you’re an individual contributor or leading a department, Reclaim AI tailors the shared calendar experience to your role.

Busy Professionals

Free up brain space by letting AI handle routine scheduling. Focus on deep work and creative tasks without missing deadlines.

Team Leads & Managers

Standardize focus time goals across direct reports. Launch team-wide habits and no-meeting days to foster a high-performance culture.

HR & Operations

Track company-wide metrics on focus time adoption. Roll out productivity OKRs and measure ROI of calendar policies.

Enterprises

Enforce security and compliance with SSO, SOC 2 Type II, and GDPR-ready controls. Scale scheduling efficiency across hundreds of employees.

Benefits of Using Reclaim AI

• Reduced time waste: Identify and eliminate scheduling inefficiencies across teams.
• Improved focus: Protect deep work blocks and achieve up to 500% more productivity.
• Better work-life balance: Prevent back-to-back meetings and forced overtime.
• Enhanced collaboration: Optimize meeting times and avoid calendar bottlenecks.
• Data-driven decisions: Leverage people analytics to refine scheduling policies.

Customer Support

Reclaim AI offers live human support via chat and email with an average response time under 20 minutes. Whether you’re troubleshooting setup or refining integration workflows, expert assistance is just a message away.

Enterprise customers benefit from custom onboarding workshops and dedicated account managers, ensuring a smooth implementation and high adoption rates across your organization.

External Reviews and Ratings

Users consistently praise Reclaim AI for streamlining calendar management and protecting focus time. Many highlight how auto-scheduling features have freed up hours per week for deep work. On software review platforms, Reclaim AI holds an average rating above 4.7 stars.

Some users note a learning curve when customizing advanced Habit templates or integrating niche project tools. However, responsive support and comprehensive documentation help teams overcome these challenges quickly.

Educational Resources and Community

Reclaim AI maintains an active blog with best practices for time management, deep dive tutorials, and case studies from high-performing companies. Regular webinars cover topics like hybrid work scheduling and building no-meeting days. A community forum allows users to share templates, ask questions, and collaborate on productivity experiments.

Conclusion

Mastering a shared calendar no longer has to be a juggling act. Reclaim AI brings AI-driven scheduling, focus time defense, and seamless integrations to help individuals and teams achieve more without burnout. Ready to transform your calendar into a productivity engine? Get Started with Reclaim AI for Free Today and take control of your time.

Optimize your schedule, defend your focus, and build a healthier work-life balance with Reclaim AI—your AI-powered shared calendar solution. Get Started with Reclaim AI for Free Today.