Searching for the ultimate guide to shared calendar? You just landed on the right page. Reclaim AI is the AI-powered app that transforms how teams coordinate schedules and tasks with precision and ease.

I know how challenging it can be to align everyone’s availability, protect focus blocks, and avoid meeting overload. With years of innovation, thousands of satisfied customers, and industry accolades for security and reliability, Reclaim AI has become the go-to solution for teams of all sizes. Ready to streamline your shared calendar experience? Get Started with Reclaim AI for Free Today.

What is Reclaim AI?

Reclaim AI is an AI calendar app designed for work and life. It automatically creates 40% more time for teams by auto-scheduling tasks, habits, meetings, and breaks on your existing Google or Outlook calendar. By integrating with the tools you already use—like Asana, Jira, Trello, and Slack—Reclaim AI leverages your existing commitments to build a synchronized, optimized shared calendar that adapts to changing priorities.

Reclaim AI Overview

Founded to solve the chaos of modern scheduling, Reclaim AI was born from a mission to protect deep work and empower teams. The founders recognized that fragmented calendars and manual rescheduling cost businesses thousands of hours annually. Since launch, Reclaim AI has grown rapidly, secured SOC 2 Type II compliance, and earned trust from startups to Fortune 500 companies.

Reclaim AI’s vision is simple: let artificial intelligence handle the mundane logistics so teams can focus on strategic initiatives. Continuous improvements—like smarter meeting links, customizable habit templates, and organization-wide focus time OKRs—keep Reclaim AI at the forefront of shared calendar innovation.

Pros and Cons

Pro: Auto-scheduling that adapts to shifting priorities, saving hours of manual calendar juggling each week.

Pro: Focus Time defense that prevents interruptions and back-to-back meetings, boosting concentration by up to 500%.

Pro: Seamless integrations with popular tools ensure your shared calendar reflects real-time project updates without extra steps.

Pro: AI-powered Scheduling Links streamline meeting setup across time zones, eliminating endless email threads.

Pro: Habit scheduling and No-Meeting Days help teams build routines that improve work-life balance and reduce burnout.

Pro: Enterprise-grade security, including SSO, SCIM, GDPR compliance, and SOC 2 Type II certification.

Con: Advanced features like Webhooks support and custom onboarding require paid plans, not available on the free tier.

Con: Initial configuration of organization-wide policies may take time for large teams to align with internal workflows.

Features

Reclaim AI’s robust feature set turns every shared calendar into a productivity engine. Here are the core capabilities:

Auto-Scheduling Tasks

Reclaim AI automatically finds optimal slots for your to-dos within your calendar, ensuring important work doesn’t fall through the cracks.

• Integrates with Asana, Jira, Trello, Todoist, and more.
• Prioritizes tasks based on deadlines and effort estimates.
• Adapts to calendar changes, rescheduling gaps without manual intervention.

Focus Time Defense

Protect uninterrupted blocks for deep work by setting daily Focus Time goals.

• Automatically blocks off dedicated time around existing meetings.
• Prevents back-to-back scheduling and forced overtime.
• Track Focus Time usage across individuals, teams, and the entire organization.

Smart Meeting Scheduling

Optimize meeting slots across multiple attendees and time zones with AI-driven suggestions.

• Smart Meeting links let invitees find the best available times instantly.
• Supports round-robin and pooled scheduling for teams with shared responsibilities.
• Automated buffer times ensure breaks between back-to-back sessions.

Habit and Routine Planning

Build recurring habits right into your shared calendar to encourage healthy work patterns.

• Create custom habit templates for daily review sessions, brainstorming, or learning blocks.
• Access hundreds of prebuilt templates across specialties and roles.
• Enforce No-Meeting Days at the team or organization level.

Calendar Sync and Integrations

Reclaim AI connects with your existing Google Calendar or Outlook Calendar and syncs events bi-directionally.

• Unlimited calendar sync on paid plans keeps all your appointments up to date.
• Integrations with Slack, Zoom, GitHub, and more embed scheduling into your workflows.
• Webhooks support for custom event triggers and notifications.

People Analytics & Time Tracking

Gain insights into how time is spent and identify opportunities to reduce waste.

• Track time by project, meeting type, or individual contributor.
• Generate reports on meeting load, focus time usage, and calendar utilization.
• Data exports and dashboards to share with stakeholders.

Reclaim AI Pricing

Flexible plans to meet the needs of individuals, small teams, and enterprises.

Lite

Free forever. Best for calendar basics and solo users exploring AI scheduling.

• 1 user team
• 1 week scheduling range
• Unlimited Focus Time and Time Tracking
• 1 Scheduling Link, 1 Smart Meeting, 1 Habit
• Limited integrations

Starter

$10/seat/month. Ideal for small teams that need expanded scheduling capabilities.

• Up to 10 seats
• 8-week scheduling range
• Unlimited Focus Time, Habits, Calendar Sync, Integrations
• 3 Scheduling Links, 3 Smart Meetings
• People Analytics & Time Tracking

Business

$15/seat/month. Built for larger teams requiring advanced controls and delegation.

• Up to 100 seats
• 12-week scheduling range
• Unlimited Scheduling Links, Smart Meetings, Habits, Integrations
• Webhooks support and Delegated Access
• People Analytics & Time Tracking

Enterprise

Custom pricing for organizations with over 100 seats.

• All Business features plus SSO & SCIM provisioning
• Custom onboarding and training workshops
• Live human support with <20 minute average response time

Reclaim AI Is Best For

No matter your role or team size, Reclaim AI elevates your shared calendar game.

Individual Contributors

Protect personal focus blocks, balance meetings and tasks, and build healthy work habits automatically.

Managers and Team Leads

Set team-wide Focus Time goals, enforce meeting limits, and create No-Meeting Days for peak productivity.

Enterprise Administrators

Launch organization-wide productivity initiatives, track OKRs around focus time, and maintain security compliance at scale.

Benefits of Using Reclaim AI

• Synchronized Scheduling: Keep every team member’s calendar aligned in real time.
• Boosted Productivity: Allocate deep work blocks and reduce context switching.
• Reduced Meeting Overload: Enforce limits on daily and weekly meeting hours.
• Improved Work-Life Balance: Prevent forced overtime and respect personal boundaries.
• Actionable Analytics: Identify time sinks and optimize workflows with data-driven insights.
• Frictionless Adoption: No new calendar UI—work directly in Google or Outlook.
• Team Alignment: Automate event rescheduling when priorities shift.
• Scalability: From solo users to global enterprises, support grows with your needs.
• Security & Compliance: Rest easy with SOC 2 Type II, GDPR, and more.
• Extensive Integrations: Tie your shared calendar into the apps you rely on every day. Discover more at Reclaim AI.

Customer Support

Reclaim AI offers live human support via chat and email, with an average response time under 20 minutes. Whether you’re troubleshooting a setup issue or exploring advanced API integrations, expert help is just a click away.

Enterprise customers receive dedicated onboarding workshops, custom training sessions, and priority SLA enforcement. From initial rollout to ongoing optimization, Reclaim AI’s support team ensures your shared calendar initiative succeeds.

External Reviews and Ratings

Users consistently praise Reclaim AI for its intuitive interface, powerful AI scheduling engine, and time-saving automations. Many cite dramatic reductions in meeting friction and significant gains in focus time. On G2 and Capterra, Reclaim AI boasts an average rating above 4.5 stars, with particular acclaim for its smart meeting links and habit templates.

A few organizations note a learning curve when configuring complex team policies, but these concerns are typically resolved with guided onboarding and support resources. Overall, the consensus is overwhelmingly positive, highlighting Reclaim AI as a transformative shared calendar solution.

Educational Resources and Community

The Reclaim AI blog offers in-depth articles on productivity best practices, calendar management tips, and AI scheduling strategies. Regular webinars and live Q&A sessions help users master advanced features. A vibrant Slack community and user forums provide peer support, template sharing, and feature request discussions.

Developers can explore API documentation, webhook tutorials, and code samples to build custom integrations. Whether you’re a new user or a power user, Reclaim AI’s educational ecosystem ensures you get the most from your shared calendar investment.

Conclusion

Managing a shared calendar doesn’t have to be a headache. From auto-scheduling tasks to defending deep work blocks, Reclaim AI combines AI-driven intelligence with seamless integrations to transform how teams plan their days. By reducing meeting overload, improving work-life balance, and providing actionable analytics, Reclaim AI empowers everyone to focus on what matters most. Ready to revolutionize your scheduling workflows? Get Started with Reclaim AI for Free Today.