Has your daily to-do list become a scattered mess of half-finished tasks, looming deadlines, and forgotten ideas? If you’re ready to gain clarity and take back control of your schedule, look no further than Todoist, the world’s #1 to-do list app that millions of professionals trust every day.

Whether you’re juggling personal errands, complex projects at work, or coordinating with a team, todoist offers a seamless way to capture ideas at the speed of thought and stay focused on what truly matters. In this guide, I’ll walk you through everything you need to know about todoist, from its core features and pricing plans to real-life use cases and community resources—and show you why it might be the perfect productivity partner for you.

What is Todoist?

Todoist is a powerful task management and productivity app designed to help individuals and teams organize work and life with ease. At its core, Todoist functions as a digital to-do list—allowing you to capture, prioritize, and complete tasks across devices—while offering advanced features like recurring tasks, natural-language input, project templates, and collaboration tools.

Born out of a desire to simplify task management, Todoist provides a clean, intuitive interface that adapts to your workflow. It transforms your scattered notes and sticky reminders into an organized system you can trust.

Todoist Overview

Founded in 2007 by Amir Salihefendić, Todoist began as a minimalist to-do list app built to address his own struggle with keeping tasks organized. Over the years, it has grown into a robust productivity platform used by over 50 million people in 150+ countries.

Today, Todoist’s mission is simple: bring calmness and clarity to your work and life. With more than 18 years of continuous development and hundreds of feature updates, Todoist has evolved from a basic list tool into a comprehensive task management solution that still retains its signature ease of use.

Its steady growth is backed by a loyal community, high ratings across app stores, and partnerships with major integrations like Google Calendar, Slack, and Amazon Alexa—proof that Todoist remains at the forefront of productivity innovation.

Pros and Cons

Pros:

Intuitive Natural Language Input: Quickly add tasks using phrases like “Submit report every Monday at 9am” without navigating multiple menus.

Cross-Platform Synchronization: Seamlessly sync your tasks across web, desktop, and mobile apps so you never lose track of an item.

Powerful Task Organization: Use projects, sections, labels, and filters to categorize tasks in a way that fits your personal or team workflow.

Customizable Views: Switch between list, board, and calendar layouts to visualize your tasks from different perspectives.

Robust Collaboration: Share projects, delegate tasks, and comment on items with teammates in a dedicated workspace.

Long-Term Reliability: With over 18 years in development and no signs of slowing down, Todoist is a tool you can trust for years to come.

Cons:

Occasional learning curve for advanced filters and custom queries, which may overwhelm beginners.

Some premium features, like AI-assisted suggestions and custom reminders, require a paid Pro or Business plan.

Features

Todoist stands out with a collection of thoughtfully designed features that scale from basic lists to complex team projects.

Natural Language Quick Add

Add tasks in seconds by typing sentences like “Plan marketing meeting tomorrow at 2pm.” Todoist parses dates, priorities, and labels automatically.

• Supports time zones and recurring schedules.
• Automatically applies labels and priorities when detected.
• Saves time with shortcuts and slash commands.

Projects and Sections

Organize tasks into projects, then break each project into sections to mirror your workflow steps or phases.

• Color-code projects for visual clarity.
• Drag-and-drop tasks between sections.
• Archive completed projects to keep your list clutter-free.

Custom Filters and Labels

Create tailored views by combining labels, priorities, and due dates into saved filters.

• Example filter: “@work & overdue” to see only overdue work tasks.
• Use Boolean operators (AND, OR, NOT) for advanced queries.
• Up to 150 filters on Pro, unlimited on Business plans.

Calendar Integration & Views

Visualize your week in a calendar layout, sync tasks with Google Calendar or Outlook, and plan with confidence.

• Two-way sync ensures changes in either app update both sides.
• Drag tasks onto calendar slots for quick scheduling.
• Switch between daily, weekly, and monthly overviews.

Recurring Tasks & Reminders

Never miss another deadline by setting tasks to repeat daily, weekly, or on custom schedules, with optional reminders.

• Flexible patterns: “every 3rd Thursday” or “every last day of month.”
• Push, email, or SMS reminders on Pro and Business plans.
• Adjust reminder lead times for different tasks.

Team Collaboration Workspace

Bring your team together in a shared space where projects, templates, and workflows live side by side.

• Assign tasks and track individual progress.
• Comment directly on tasks to keep feedback contextual.
• Granular roles and permissions on Business plans.

Todoist Pricing

Whether you’re managing personal errands or scaling team projects, Todoist has a plan to fit your needs.

Beginner Plan (Free)

Price: $0

Ideal For: Individuals seeking a robust free task manager.

• 5 personal projects
• Smart quick add
• Task reminders
• Flexible list & board layouts
• 3 filter views
• 1-week activity history
• Integrations with email, calendar, and more

Pro Plan

Price: $5/user/month

Ideal For: Power users organizing heavy workloads or side hustles.

• 300 personal projects
• Calendar layout and task duration
• Custom task reminders
• 150 filter views
• Unlimited activity history
• AI Assistant and deadlines

Business Plan

Price: $8/user/month

Ideal For: Teams that need centralized collaboration and management.

• Everything in Pro for every member
• Shared team workspace with up to 500 projects
• Calendar view for team projects
• Granular activity logs and roles
• Shared templates and centralized billing
• 1,000 members & guests

Todoist Is Best For

With its flexible feature set, Todoist adapts to a range of user types and scenarios.

Individual Productivity Enthusiasts

If you live by lists and love tracking every detail, the Beginner or Pro plan lets you build a personal system for daily tasks, goals, and habits.

Small Business Owners

Keep client deliverables, marketing calendars, and financial deadlines all in one place—then invite collaborators on the Pro plan to streamline handoffs.

Project Managers

Manage complex projects with interdependent tasks, custom filters, and recurring schedules. The Business plan adds approvals and role-based access control.

Remote Teams

Coordinate cross-functional work across time zones with shared templates, centralized billing, and audit logs—so everyone stays aligned on priorities.

Benefits of Using Todoist

• Capture ideas instantly: Natural-language add means you’ll never lose a thought or deadline.
• Focus on the right tasks: Today, Upcoming, and custom filters keep you from getting overwhelmed.
• Visualize your workload: Switch between list, board, and calendar views to plan effectively.
• Collaborate without chaos: Shared projects and comments centralize updates and feedback.
• Trusted longevity: Over 18 years of continuous development ensures Todoist will be around when you need it.

Customer Support

Todoist’s support team is known for being highly responsive, with email responses typically arriving within 24 hours. On Pro and Business plans, you also get access to priority support channels to resolve urgent issues without delay.

In addition to direct support, Todoist maintains an extensive online help center, regularly updated FAQs, and troubleshooting articles—so you can find answers any time of day.

External Reviews and Ratings

Across app stores and review sites, Todoist consistently earns high marks for its clean interface, cross-platform reliability, and feature depth. Users praise the natural-language input and seamless integrations as major differentiators.

Some criticisms note a learning curve when setting up advanced filters or automation rules. However, Todoist addresses this by offering step-by-step guides, video tutorials, and sample templates to help you get up to speed quickly.

Educational Resources and Community

Beyond the app itself, Todoist hosts a wealth of educational materials. The official blog publishes in-depth productivity articles, case studies, and expert interviews. Monthly webinars cover topics from time-blocking to mastering GTD methodologies, and the YouTube channel offers quick-start videos and advanced walkthroughs.

For peer support, the Todoist Community Forum is a vibrant space where users share tips, workflows, and custom templates. You can download community-created project templates for everything from wedding planning to agile sprints and adapt them to your own needs.

Conclusion

In a world of endless distractions and competing priorities, todoist offers a streamlined, reliable solution to manage tasks, projects, and collaboration—all in one place. By leveraging features like natural-language input, custom filters, and team workspaces, you can transform chaotic to-do lists into a system that actually works for you.

Ready to experience calmness and clarity in your work and life? Get Started with Todoist for Free Today and see why over 50 million people trust Todoist to organize their world.