Searching for the ultimate guide to a shared calendar? You just landed on the right page. I’ve spent years optimizing my team’s workflow with the help of Reclaim AI, and in this comprehensive guide, I’ll walk you through everything from definitions and benefits to pricing plans and real customer stories. By the end, you’ll know exactly how to leverage a shared calendar to boost productivity and collaboration.

We’ve all experienced the chaos of conflicting schedules, back-to-back calls, and the struggle to protect focus time. With Reclaim AI defending your calendar, you’ll reclaim hours each week—literally. If you’re ready to transform your team’s efficiency, let’s dive in.

What is Reclaim AI shared calendar solution?

Reclaim AI is an AI-powered calendar assistant that automatically organizes tasks, habits, breaks, and meetings across Google and Outlook calendars. By integrating with the tools you already use—like Asana, Trello, Jira, and Slack—Reclaim AI creates a unified shared calendar experience that adapts to shifting priorities and time zones, freeing up 40% more time for deep work.

Reclaim AI shared calendar Overview

I first heard about Reclaim AI when my team was drowning in scheduling conflicts. Launched to streamline time management, Reclaim AI’s mission is to protect focus time and maximize collaboration without forcing you to switch platforms. Over the years, the company has grown rapidly, serving tens of thousands of users, earning SOC 2 Type II certification, and expanding its integrations catalog. Today, teams of all sizes rely on Reclaim AI to maintain healthy work-life balance and boost productivity.

Behind the scenes, Reclaim AI’s intelligent algorithms analyze each participant’s availability, working hours, and personal habits to schedule meetings and tasks optimally. Priority tasks automatically move to open slots, and meeting invites adapt when someone’s focus time gets interrupted. This transforms your typical chaotic shared calendar into a proactive time management hub.

Pros and Cons

Pros:

• Automates scheduling across multiple calendars and tools.
• Defends uninterrupted focus time for peak productivity.
• Automatically reschedules tasks when priorities shift.
• Supports global teams with time zone–aware scheduling.
• Integrates seamlessly with Google Calendar and Outlook.
• Offers free plan for solo users and small teams.

Cons:

• Advanced features like SSO and custom onboarding require Enterprise plan.
• Initial setup and habit creation may take time to configure.

Features

Reclaim AI’s feature set tackles every aspect of calendar management. Below are the key highlights:

AI-Powered Time Blocking

Allocate focus time dynamically around existing events:

• Set daily Focus Time goals and preferred work hours.
• Automatically defend blocks even when meetings pop up.
• Receive intelligent prompts when you deviate from your schedule.

Smart Meeting Scheduler

Simplify recurring and ad-hoc meeting bookings:

• Use Scheduling Links to let attendees pick the best slot.
• Leverage AI to find optimal times across multiple calendars and time zones.
• Automatically add buffer times to prevent back-to-back meetings.

Habit and Task Automation

Turn to-dos into scheduled events without manual effort:

• Sync tasks from Asana, Jira, Trello, Todoist, and more.
• Create custom Habit templates for daily or weekly routines.
• Let Reclaim AI decide the ideal slot based on urgency and availability.

Team and Organization Controls

Scale calendar governance across teams and departments:

• Set company-wide Focus Time and Meeting Max policies.
• Define No-Meeting Days to foster uninterrupted collaboration.
• Monitor usage trends with People Analytics and Time Tracking.

Reclaim AI shared calendar Pricing

Reclaim AI offers flexible plans to fit individuals, growing teams, and large enterprises. Here’s a quick breakdown:

Lite

Free forever, ideal for individuals exploring calendar basics.

• 1 user seat
• Unlimited Focus Time, 1 Scheduling Link, 1 Habit
• Unlimited Tasks and Time Tracking

Starter

\$10 per seat/month for small teams up to 10 users.

• All Lite features plus unlimited integrations.
• 3 Scheduling Links, People Analytics, unlimited Habits.

Business

\$15 per seat/month for larger teams up to 100 users.

• Unlimited Smart Meetings and Scheduling Links.
• Webhooks support, Delegated Access, extended scheduling range.

Enterprise

Custom pricing designed for organizations with 100+ seats.

• SSO & SCIM provisioning, custom onboarding workshops.
• Premium security, dedicated support, org-wide policy controls.

How Reclaim AI shared calendar Is Best For

Whether you’re a solopreneur, a growing startup, or a global enterprise, Reclaim AI adapts to your needs:

Freelancers and Solo Professionals

Manage client calls, personal chores, and deep work without overwhelm.

Small to Medium Teams

Eliminate scheduling conflicts and protect collective focus time.

Large Enterprises

Implement company-wide productivity initiatives and measure ROI.

Benefits of Using Reclaim AI shared calendar

• More Deep Work Hours: Gain up to 40% more time for critical tasks.
• Reduced Meeting Overload: Automatically limit daily meetings and enforce buffers.
• Smarter Scheduling: AI-driven availability checks eliminate manual back-and-forth.
• Burnout Prevention: No forced overtime, no back-to-back days without breaks.
• Improved Collaboration: Shared calendar visibility enhances team alignment.
• Data-Driven Insights: People Analytics helps leaders spot inefficiencies.

Shared calendar Customer Support

Reclaim AI offers live human support via chat and email, with an average response time under 20 minutes. Whether you need help setting up integrations or fine-tuning Focus Time policies, a dedicated support agent is ready to assist.

Enterprise customers receive custom onboarding workshops, ongoing training, and a named customer success manager to ensure seamless adoption across all teams.

External Reviews and Ratings of Reclaim AI shared calendar

Most users praise Reclaim AI’s ability to defensively protect focus time and cut scheduling friction by over 50%. On G2 and Capterra, it holds a 4.8/5 average rating for ease of use and integration flexibility. Common highlights include the intuitive Scheduling Links feature and robust habit automation.

Some users note a slight learning curve during initial setup, particularly when mapping external tasks into calendar slots. However, the support team’s quick responses and extensive documentation mitigate these concerns.

Educational Resources and Community for shared calendar users

Reclaim AI maintains an active blog featuring productivity best practices, webinars on time management, and video tutorials demonstrating advanced features. The Slack community and user forum allow you to share templates, custom Habit ideas, and request new integrations directly from the product team.

Conclusion

Adopting an AI-optimized shared calendar transforms how teams collaborate, allocate focus time, and manage priorities. With its rich feature set, seamless integrations, and data-driven controls, Reclaim AI empowers you to work smarter, not harder. Ready to experience the difference? Get Started with Reclaim AI for Free Today and unlock your team’s true productivity potential.