In project-centric organizations, efficient cost control can make or break profitability. Every dollar spent on supplies, vendor fees, or team expenses needs clear assignment to the correct project. That’s where Zena shines. With the Try Zena Free for 14 Days Today link, you can start tracking project expenses automatically and eliminate budget overruns from day one.

Managing multiple client engagements often means deciphering tangled spreadsheets and chasing receipts. You’ve probably faced the headache of manual categorization and last-minute budget reviews. Zena solves those pain points by automatically assigning transactions to spending buckets, monitoring budgets in real time, and delivering actionable insights via AI. It’s time you regained control over your project finances with zero extra admin work.

What is Zena?

Zena is a project expense management solution built around a smart business card that tracks every purchase by project automatically. Combined with a suite of AI-powered tools, Zena empowers businesses to monitor spending, forecast cash flow, and optimize budgets without manual effort. Whether you’re a solopreneur juggling side hustles or a multi-team agency, Zena brings clarity to your financial operations.

Zena Overview

Founded by finance professionals frustrated with generic expense cards and clunky software, Zena launched with a vision to embed intelligence into everyday spending. From its first pilot with boutique consultancies to rapid adoption by creative agencies, Zena has consistently expanded its capabilities. The mission: deliver full visibility into project costs while reducing administrative overhead.

Since its inception, Zena has onboarded thousands of users, funded hundreds of millions in project spend, and earned recognition as a leading innovation in expense management. Continuous feature releases—like auto-categorization, dynamic card limits, and AI-driven budget alerts—keep it ahead of traditional cards and legacy finance software.

Pros and Cons

Pros:

Automated Project Tracking: Every transaction instantly maps to the correct project without manual categorization.

Real-Time Budget Monitoring: AI-powered alerts notify you when you approach or exceed set budgets.

Dynamic Card Limits: Set spending caps per project or team member to control cash flow.

Seamless Integrations: Sync data with QuickBooks Online and export transactions to any accounting system.

Built-In Rewards: The Rewards plan offers statement credits, maximizing the value of everyday spend.

Scalable Plans: From a free tier for solo operators to advanced team packages, Zena grows with your needs.

Cons:

Requires initial setup of project buckets and card limits, which can take time for complex organizations.

Physical card issuance may take a few business days depending on your region.

Features

Zena Project Card

A smart business card that automatically tags every purchase to the right project. Key benefits include:

• Unlimited virtual cards for team members.
• Physical card issuance for in-person spending.
• Predefined spending buckets to match your project structure.

Project Expense Management

Leverage AI to monitor budgets, cut waste, and prevent overspend:

• Auto-categorization of transactions based on vendor data and past behavior.
• Custom spending rules and alerts when budgets are nearing thresholds.
• Dashboard with real-time budget utilization and variance analysis.

Project Tracking

Link expenses to project milestones and track profitability live:

• Compare estimated vs. actual costs for each task.
• Visual progress bars indicating budget burn rates.
• Drill-down reports by project, client, or team member.

Zena AI Agent

An intelligent assistant that surfaces spending insights and recommendations:

• Identify patterns of waste and suggest cost-saving measures.
• Forecast cash-flow needs based on upcoming expenses.
• Generate monthly spend summaries with actionable takeaways.

Additional Capabilities

Zena plans include:

• Import transactions from any existing card or bank feed.
• Download monthly statements and export data in multiple formats.
• Attach receipts and memos via SMS or email for seamless record-keeping.

Zena Pricing

Select a plan that fits your team size and spending complexity. Try Zena Free for 14 Days Today and decide which tier works best.

Free

• Price: $0/month
• Ideal for solopreneurs and side hustlers
• Unlimited virtual cards
• Physical cards for in-person spend
• 1 user and full access to core features

Pro (Most Popular)

• Price: $20/month
• Designed for small teams managing shared spend
• Everything in Free plus QuickBooks Online integration
• 3 users included, add more at $5/mo each

Rewards

• Price: $25/month (billed annually)
• Great for teams seeking extra rewards
• All Pro features plus $200 in annual statement credits

Zena Is Best For

Whether you run a one-person consultancy or oversee multiple agency departments, Zena adapts to your unique workflow.

Solopreneurs and Side Hustlers

Avoid mixing personal and business expenses. Zena’s free plan delivers clear project-based spend reports so you can file taxes without headaches.

Small Teams

Coordinate card issuance, set spending caps per member, and track collective budgets. The Pro plan keeps everyone accountable and transparent.

Project-Based Agencies

With complex billing structures and tight margins, agencies rely on Zena’s AI agent to maximize profitability and forecast cash flow for multiple clients.

Benefits of Using Zena

• Time Savings: Eliminate manual expense allocation and reconciliation.
• Enhanced Budget Control: Instant visibility into spend vs. budget for each project.
• Data-Driven Insights: AI-generated reports highlight inefficiencies and trends.
• Scalability: Add users, cards, and projects without extra admin burden.
• Seamless Integrations: Sync with your accounting stack to keep books up to date.

Customer Support

Zena’s support team is responsive and knowledgeable. You can reach out via email, in-app chat, or a dedicated help center, and typically receive a reply within hours.

Comprehensive documentation, video tutorials, and onboarding guides ensure your team gets up and running swiftly. For Pro and Rewards customers, priority support and one-on-one setup calls are included.

External Reviews and Ratings

Users praise Zena for transforming expense workflows and reducing time spent on reimbursements. Positive feedback highlights the intuitive interface, quick integrations, and the AI agent’s ability to spot savings.

Some reviews note a learning curve during initial setup of project buckets. Zena addresses this by offering guided onboarding sessions and helpful in-app tips to streamline configuration.

Educational Resources and Community

Zena maintains an active blog covering best practices in project finance, cost control strategies, and case studies from successful agencies. Regular webinars and live Q&A sessions help users master advanced features.

The online community forum connects Zena customers, enabling peer support, feature requests, and discussions on creative ways to leverage the platform. Upcoming workshops and user meetups further enrich the experience.

Conclusion

Effective cost control is no longer a manual slog—Zena automates project expense tracking, budget monitoring, and profitability insights all in one place. Mid-project surprises and budget overruns become relics of the past when you implement Zena’s AI-driven tools. Try Zena Free for 14 Days Today to see how effortless managing your project finances can be.

Ready to regain control over your expenses and optimize every project’s bottom line? Try Zena Free for 14 Days Today and transform your cost control strategy.