Searching for the ultimate guide to the best calendar app? You’ve come to the right place. Reclaim AI is an AI-driven scheduling assistant that optimizes your time by auto-scheduling tasks, habits, meetings, and breaks directly within your Google or Outlook Calendar. Get all the benefits of a powerful planner without leaving the tools you already use. Reclaim AI seamlessly integrates with the workflows and project platforms you rely on, creating 40% more time for you and your team.

You already know how chaotic modern schedules can become—back-to-back meetings, forgotten to-dos, and zero uninterrupted focus blocks. I’ve tried dozens of tools, but only Reclaim AI offered an intuitive way to defend my deep work hours and automatically adjust when priorities shift. Join thousands of professionals who rely on this industry-leading solution. Ready to reclaim control of your calendar? Get Started with Reclaim AI for Free Today.

What is Reclaim AI?

Reclaim AI is an AI calendar app designed to help individuals, teams, and entire organizations find the perfect balance between meetings, tasks, and personal time. It leverages artificial intelligence to:

• Automatically schedule work based on priority, deadlines, and availability.
• Protect Focus Time for deep, uninterrupted work sessions.
• Find optimal meeting slots across different time zones with minimal back-and-forth.
• Integrate seamlessly with your existing Google or Outlook Calendar and task platforms.

Reclaim AI Overview

Launched to solve the universal struggle of calendar overload, Reclaim AI was born from the vision of giving professionals true control over their schedules. The founding team, comprised of veteran productivity experts and software engineers, set out to build an intelligent assistant that doesn’t just display events—but actively manages them.

Over the years, Reclaim AI has grown rapidly, serving thousands of teams at companies ranging from agile startups to Fortune 500 enterprises. Its mission is simple: help you and your team be up to 500% more productive by defending precious Focus Time and streamlining scheduling chaos.

Pros and Cons

Pro: Auto-scheduling of tasks, habits, and breaks creates more free time without manual juggling.

Pro: Seamless integration with Google Calendar, Outlook Calendar, and leading project tools like Asana, Trello, and Jira.

Pro: AI-powered Focus Time protection to ensure deep work sessions remain uninterrupted.

Pro: Smart Meeting suggestions that handle time zones and attendee availability automatically.

Pro: Customizable habit and no-meeting-day templates to enforce healthy work rhythms.

Pro: Enterprise-grade security with SOC 2 Type II compliance, SSO, SCIM, GDPR, and DPF.

Pro: Rich analytics and reporting for organizational insights on time usage and meeting hygiene.

Con: Learning curve for setting up advanced AI rules and habit templates.

Con: Some premium integrations and enterprise features require Starter or Business plans.

Features

Reclaim AI’s robust feature set makes it the best calendar app for savvy professionals. Below are the core capabilities that set it apart:

AI Auto-Scheduling

The cornerstone of Reclaim AI is its ability to schedule tasks and habits automatically. You simply tell it what needs to be done, the estimated duration, and any deadlines—and let the AI find the perfect time slot.

• Priority-based task placement
• Flexible time blocking that respects existing meetings
• Smart gap-filling to utilize downtime effectively

Focus Time Protection

Deep work is the key to high productivity. Reclaim AI lets you set daily or weekly Focus Time goals, then dynamically shields those blocks from meeting invitations.

• Adjustable focus durations (e.g., 90-minute sprints)
• Automatic rescheduling of events that conflict with focus blocks
• Visual calendar indicators for protected slots

Meeting Optimization

Say goodbye to the endless back-and-forth of scheduling. With AI-powered Scheduling Links, Reclaim AI suggests times that work for everyone.

• Multi-time-zone compatibility
• Configurable meeting length, buffer times, and maximum daily meetings
• One-click booking links you can share with clients and colleagues

Habit Templates & No-Meeting Days

Build healthy routines and enforce team-wide practices without manual oversight. Choose from hundreds of pre-built habit templates or create your own.

• Rituals like daily planning, exercise breaks, or “email triage” sessions
• No-Meeting Days to preserve collective deep-work blocks
• Manager vs. individual contributor recommendations for habit frequency

Reclaim AI Pricing

Reclaim AI offers flexible plans to fit solo users all the way up to global enterprises. Each tier unlocks additional scheduling range, integrations, and support options.

Lite Plan

Free forever – Perfect for calendar basics.

• 1 user
• 1-week scheduling range
• Unlimited Focus Time
• 1 Scheduling Link, 1 Smart Meeting, 1 Habit
• Limited integrations

Starter Plan

$10 per seat/month – Ideal for small teams up to 10 users.

• 8-week scheduling range
• 3 Scheduling Links, unlimited Habits & Smart Meetings
• Unlimited integrations, People Analytics, Time Tracking

Business Plan

$15 per seat/month – Best for larger teams up to 100 users.

• 12-week scheduling range
• Webhooks support, delegated access
• Unlimited Scheduling Links, Smart Meetings, Habits

Enterprise Plan

Custom pricing – Enterprise-grade support and security.

• 100+ seats
• SSO & SCIM provisioning, custom onboarding
• Live human support, advanced compliance features

Reclaim AI Is Best For

Whether you’re an individual contributor or leading a global organization, Reclaim AI adapts to your unique requirements.

Individuals & Freelancers

Auto-schedule project tasks, carve out daily focus sessions, and maintain healthy work rhythms without manual calendar management.

Small Teams & Startups

Eliminate meeting overload with team-wide no-meeting days, enforce standard habits, and track focus goals collectively.

Large Enterprises & Organizations

Implement company-wide focus time OKRs, defend working hours, and surface analytics on time waste and meeting efficiency across departments.

Benefits of Using Reclaim AI

• Create 40% More Time: Let AI fill schedule gaps and reduce manual planning.
• Boost Productivity: Defend uninterrupted Focus Time for deeper concentration.
• Improve Work–Life Balance: Prevent back-to-back meetings and forced overtime.
• Scale Effortlessly: Integrate with existing workflows—no retraining required.
• Measure & Optimize: Leverage people analytics to identify and reduce time sinks.

Customer Support

Reclaim AI offers live human support via chat and email, with an average response time under 20 minutes. Whether you need help setting up complex scheduling rules or fine-tuning focus goals, a dedicated support team is ready to assist.

Enterprise customers benefit from custom onboarding sessions, security reviews, and training workshops to ensure a smooth rollout and rapid adoption across the company.

External Reviews and Ratings

Users consistently rate Reclaim AI as the best calendar app for productivity. Testimonials highlight how auto-scheduling and focus protection reclaim hours each week:

• “Reclaim has transformed my workflow—my calendar literally plans itself now.” (5/5)
• “The Focus Time feature is a game-changer for deep work.” (4.8/5)

Some feedback notes a slight learning curve in configuring advanced templates, but most find the initial setup time well worth the long-term efficiency gains.

Educational Resources and Community

Reclaim AI maintains an extensive knowledge base full of tutorials, blog posts, and webinar recordings to help you master every feature. The active user community on Slack and forums allows you to share tips, request new habit templates, and learn best practices from other productivity enthusiasts.

Conclusion

Choosing the best calendar app means finding one that not only displays events but also actively protects your time and optimizes your day. Reclaim AI delivers on this promise by leveraging AI to auto-schedule tasks, defend Focus Time, and streamline meeting planning. If you’re ready to transform chaos into clarity, start with Reclaim AI now and experience the future of smart scheduling.

Don’t let another minute slip away—Get Started with Reclaim AI for Free Today.