Searching for the ultimate guide to team calendar? You just landed on the right page. In this comprehensive walkthrough, I’ll show you how Reclaim AI can revolutionize your scheduling and boost productivity across every department. From protecting focus sessions to auto-scheduling recurring tasks and breaks, Reclaim AI has been empowering teams of all sizes since its inception—and today you can Get Started with Reclaim AI for Free Today.

Managing meetings, deadlines, and habits across multiple time zones can quickly become a nightmare. As someone who’s tested dozens of calendar tools, I can confidently say that Reclaim AI stands out. Trusted by hundreds of companies and backed by SOC 2 Type II compliance, it defends your deep work sessions and automates routine events so you stay on track without the overhead. Ready to reclaim your time? Let’s dive in.

What is Reclaim AI?

Reclaim AI is an AI-powered team calendar assistant designed to optimize work and life schedules automatically. It syncs with your existing Google or Outlook calendars, integrates with task platforms like Trello and Asana, and intelligently reserves focus time, meeting slots, breaks, and habits—all while adapting to changes in real time.

Reclaim AI Overview

Founded in 2019, Reclaim AI emerged from the frustration of calendar chaos. Its mission: give knowledge workers more uninterrupted time for deep work. Over the past years, it has grown from a single-founder passion project into a full-fledged platform serving startups and enterprises alike. Key milestones include a successful Series A funding round, SOC 2 Type II certification, and integrations with leading collaboration tools.

Whether you’re part of a two-person team or a 10,000+ employee organization, Reclaim AI scales to your needs. The platform continuously learns scheduling patterns, provides analytics, and empowers managers to set company-wide focus time objectives. Its live human support and enterprise-grade security ensure any team can deploy it confidently.

Pros and Cons

Pros:

• Automatically protects focus time around existing events for up to 500% more productive work sessions.

• Smart scheduling links find optimal meeting windows across teammates and time zones.

• Integrates seamlessly with Google Calendar, Outlook, Asana, Trello, and more—no UI overhaul required.

• Habit templates let teams adopt best practices for breaks, routines, and “no-meeting” days.

• Detailed analytics reveal time-wasting patterns and support productivity OKRs.

• Enterprise security with SOC 2 Type II, SSO/SCIM, GDPR compliance, and live support.

Cons:

• Advanced features (webhooks, custom onboarding) require paid tiers.

• Learning curve for teams new to AI-driven scheduling—initial configuration takes time.

Features

Reclaim AI packs features to streamline your team’s calendar management:

Focus Time Goals

Set daily or weekly deep work targets, and let the AI defend uninterrupted blocks even as new meetings pop up.

• Flexible adjustments for priority shifts.
• Manager vs. IC goal recommendations.

Smart Meetings

Eliminate endless email threads by sharing a scheduling link that auto-finds the best time across busy calendars.

• Supports multiple time zones.
• Customizable meeting durations and buffers.

Habit Scheduling

Build healthy routines—exercise breaks, daily check-ins, “no-meeting” Fridays—and assign habit templates to your team.

• Access hundreds of pre-built templates.
• Create and share your own habits.

Calendar Sync & Integrations

Two-way sync with your calendar and integrations with Asana, Trello, Jira, Todoist, and more makes sure tasks and events stay in sync.

Analytics & Reporting

Track focus time usage, meeting load, and time-wasting patterns across individuals and teams—perfect for productivity OKRs.

Midway through our guide, it’s worth reinforcing how easy it is to start. Jump in now: Reclaim AI will free up hours every week with no learning curve on your calendar interface.

Reclaim AI Pricing

Reclaim AI offers plans tailored to teams of all sizes:

Lite

Free forever for individuals or small teams.

• 1-user team
• Unlimited Focus Time
• 1 Scheduling Link, 1 Smart Meeting, 1 Habit
• Limited integrations

Starter

$10/seat/month – perfect for small teams up to 10 seats.

• 8-week scheduling range
• Unlimited Habits, Calendar Sync, Integrations
• People Analytics & Time Tracking

Business

$15/seat/month – ideal for larger teams up to 100 seats.

• Webhooks support
• Unlimited Scheduling Links & Smart Meetings
• Delegated Access

Enterprise

Custom pricing – enterprise-grade security and support.

• SSO & SCIM provisioning
• Custom onboarding & training workshop
• Live human support with <20-minute response time

Reclaim AI Is Best For

Whether you’re a solo contributor or part of a multinational organization, here’s who benefits most:

Individual Knowledge Workers

Gain uninterrupted focus blocks, automate recurring tasks, and build better daily routines without bouncing between tools.

Small Teams

Eliminate scheduling bottlenecks and give everyone protected time for deep work to drive collective productivity.

Large Departments

Track time usage across 50+ employees, implement focus time OKRs, and maintain meeting hygiene with built-in analytics.

Enterprises

Leverage SSO/SCIM, GDPR compliance, and dedicated onboarding to roll out productivity initiatives organization-wide.

Benefits of Using Reclaim AI

• Maximize Deep Work: Automatically defend focus time so you can achieve peak concentration.
• Reduce Meeting Chaos: AI-driven links find the best time for every attendee.
• Improve Work-Life Balance: No more back-to-back meetings and forced overtime.
• Drive Accountability: Habit templates and analytics keep teams aligned on objectives.
• Scale Securely: Enterprise-grade compliance and live support for global rollouts.

Customer Support

Reclaim AI offers live chat and email support with an average response time under 20 minutes. Whether you’re troubleshooting integrations or configuring company-wide focus time policies, expert help is always on hand.

Enterprise customers receive a dedicated onboarding workshop, custom training materials, and priority support to ensure a smooth rollout across every team and department.

External Reviews and Ratings

Users consistently praise Reclaim AI for its intuitive scheduling links, seamless integration, and the game-changing impact on productivity. Many highlight how focus time defense has reduced context-switching and improved concentration.

Some feedback notes an initial setup effort for teams new to AI scheduling. However, Reclaim’s live support and onboarding resources address these concerns quickly, turning hesitant users into advocates.

Educational Resources and Community

Reclaim AI maintains an active blog with best practices on time management, productivity webinars, and tutorials. The user community on Slack and LinkedIn fosters peer-to-peer support, habit templates, and process optimizations. Whether you’re exploring advanced analytics or fine-tuning focus time goals, you’ll find guidance every step of the way.

Conclusion

Mastering a team calendar doesn’t have to be stressful. With Reclaim AI’s automated focus time, smart meetings, and habit scheduling, you’ll unlock hours of deep work and reduce meeting overwhelm. Ready to transform your team’s productivity? Get Started with Reclaim AI for Free Today and take control of your calendar.

Don’t wait—Get Started with Reclaim AI for Free Today and watch your team reclaim valuable time.