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Managing tasks across a team can feel overwhelming—missing deadlines, lost to-dos, and scattered updates ruin productivity. That’s why over 50 million professionals turn to Todoist. With more than 18 years of development, Todoist has become the world’s #1 to-do list app, trusted by teams at Netflix, NASA, and top universities. Ready for mental clarity and organized teamwork?

What is Todoist for Team Task Management?

Todoist is a powerful to-do list and task management app designed to simplify team task management for individuals and groups alike. It captures tasks the moment they pop into your mind, organizes them into projects, and helps you stay focused on what matters most whether you’re planning a marketing campaign, a product launch, or tracking daily deliverables.

Todoist Overview

Todoist was founded in 2007 by Amir Salihefendic with the mission to build a calm, clear task management solution that adapts to any workflow. From humble beginnings as a simple reminder app, it has evolved into a comprehensive platform used by millions worldwide. Key milestones include launching the board layout, integrating with email and calendar tools, and introducing AI Assistants to help you plan with confidence.

With regular updates over its 18-year journey, Todoist has maintained a commitment to privacy, reliability, and user-driven innovation. It’s not just another checklist app; it’s a trusted workspace where teams coordinate tasks without email overload or messy spreadsheets.

Pros and Cons

Pros:

Intuitive Task Capture: Instantly add tasks with natural language input, so you never lose an idea.

Flexible Views: Switch between list, board, and calendar layouts to match your workflow.

Robust Collaboration: Share projects, assign tasks, and comment in context for clear team communication.

Powerful Filters: Create up to 150 custom filters (Pro & Business) to see exactly what you need when you need it.

Trusted Longevity: More than 18 years of continuous updates and no risk of sudden shutdown or ad sales.

Scalable Plans: From free individual use to enterprise-grade team deployments, there’s a plan that fits.

Cons:

Limited free project count—only 5 personal projects on the free plan may frustrate power users.

Advanced features like AI Assistant and unlimited history require paid Pro or Business subscriptions.

Features for Team Task Management

Todoist provides a suite of features that streamline every aspect of team task management. Here’s a closer look:

Natural Language Task Entry

Add tasks as quickly as you think them. Use phrases like “Submit report by Friday at 5pm” and Todoist auto-detects due dates and times.

Custom Views and Filters

• Filter by labels, priority, or due date to create personalized dashboards.
• Save up to 3 filter views on the free plan or 150 on Pro & Business.
• Focus on tasks that matter most with Today, Upcoming, and custom views.

Recurring Tasks

Never miss routine work. Set tasks to repeat “every Monday,” “first day of the month,” or any cadence you choose.

Shared Team Workspaces

• Create shared projects for seamless collaboration.
• Assign roles and permissions to maintain accountability.
• Monitor progress with activity logs and team calendars.

Integration Ecosystem

Sync with tools you already use:

• Email (Gmail, Outlook)
• Calendars (Google Calendar, Apple Calendar)
• Slack, Zapier, and more for automated workflows

AI Assistant (Pro & Business)

Get suggestions for task prioritization, project timelines, and optimized schedules to supercharge your team’s output.

Todoist Pricing for Team Task Management

Whether you’re an individual looking to track personal goals or a team needing collaboration features, Todoist has a plan for you.

Beginner Plan

Price: $0/month

• Ideal for: Individuals starting with simple lists
• Features: 5 personal projects, task reminders, list & board layouts, 3 filter views
• Integrations: Email, calendar, and more

Pro Plan

Price: $5/user/month

• Ideal for: Professionals managing work and life tasks
• Features: 300 personal projects, calendar layout, custom reminders, 150 filter views
• AI Assistant, task durations, unlimited history

Business Plan

Price: $8/user/month

• Ideal for: Teams collaborating on multiple projects
• Features: Shared team workspace, up to 500 team projects, team activity logs
• Roles & permissions, centralized billing, shared templates

Todoist Is Best For Team Task Management

From solo entrepreneurs to large organizations, Todoist adapts to diverse needs:

Small Teams

Keep everyone aligned with shared projects, comments, and clear task assignments.

Freelancers

Organize client work, track deadlines, and use reminders to stay on top of deliverables.

Project Managers

Visualize project timelines with calendar view and manage dependencies with recurring tasks.

Students & Educators

Plan lectures, assignments, and study sessions using templates and filters for priority tasks.

Benefits of Using Todoist for Team Task Management

• Clear Prioritization: Visual cues help your team focus on urgent tasks first.
• Increased Accountability: Task assignments and activity logs foster responsibility.
• Better Visibility: Shared views ensure everyone sees deadlines and progress.
• Time Savings: Quick add and templates reduce setup time for recurring projects.
• Reduced Stress: Centralizing tasks in one place clears mental clutter.
• Flexible Scaling: Plans grow with your team without disrupting workflows.

Customer Support for Team Task Management

Todoist offers responsive customer support via email and an extensive help center. Expect answers within 24–48 hours for technical issues, and find quick solutions through searchable support articles, video tutorials, and community forums.

For Business plan users, premium support channels include priority email and dedicated onboarding to get your team up and running quickly.

External Reviews and Ratings

Reviews on G2 and Capterra consistently highlight Todoist’s intuitive interface and robust feature set. Users praise the mobile app’s speed and the desktop version’s flexibility. Some feedback mentions the learning curve for advanced filters and occasional sync delays, but these are rare and the Todoist team quickly addresses issues with regular updates.

Educational Resources and Community

Todoist maintains an official blog with productivity tips, detailed tutorials, and use-case guides. Webinars, video demos, and an active subreddit offer peer support and creative workflow ideas. Monthly newsletters share best practices and highlight new features.

Conclusion

Effective team task management is the foundation of high-performing teams. Todoist delivers a reliable, scalable platform that transforms how you collaborate, plan, and execute projects. Ready to clear the clutter and boost your team’s productivity? Midway through your exploration of features? Get Started with Todoist for Free Today to experience the difference for yourself.

Get Started with Todoist for Free Today