Searching for employee onboarding software? You just landed on the right page. With Trainual as your all-in-one platform, you can streamline every new hire’s journey and empower your team from day one.

Onboarding can feel chaotic, but it doesn’t have to be. As someone who’s implemented systems across diverse teams, I know that consistency and clarity drive success. That’s why I trust Trainual—backed by thousands of businesses, built to scale, and designed to eliminate guesswork. Ready to transform your process? Get Started with Trainual Today.

What is Trainual?

Trainual is a comprehensive employee onboarding software that consolidates documentation, training, and knowledge management into a single platform. It turns scattered information into a structured playbook so your team always knows who does what and how to do it. From SOPs and policies to compliance checklists and role-based training paths, Trainual ensures every answer is just a click away.

Trainual Overview

Founded to tackle the inefficiencies of traditional onboarding, Trainual’s mission is simple: empower businesses to document, delegate, and onboard with confidence. Since its inception, it has evolved from a lightweight playbook into a robust system powering thousands of users across industries.

The team behind Trainual has continuously innovated—introducing AI-assisted content creation, customizable templates, and seamless integrations. Growth milestones include a rapidly expanding template library, mobile apps to train on-the-go, and enterprise-grade features like SOC 2 compliance and custom integrations. Whether you’re a team of five or five hundred, Trainual scales with your needs.

Pros and Cons

Pro: Consolidates processes, policies, and training in one place for maximum clarity.

Pro: AI-powered documentation tools accelerate content creation with minimal effort.

Pro: Library of 500+ customizable templates covers SOPs, policies, and compliance needs.

Pro: Built-in testing, tracking, and e-signatures ensure accountability and compliance.

Pro: Interactive org charts and role builder visualize responsibilities at a glance.

Pro: Scalable pricing plans allow you to start small and expand as your team grows.

Con: Learning curve for advanced automation and custom integrations.

Con: Reporting features may require upgrades to Pro or Premium for extended histories.

Features

Trainual’s feature set covers every stage of hiring, training, and managing your team. Here are the standouts:

AI-Assisted Documentation

Easily capture and update your processes with AI. Trainual’s intelligent assistant helps you draft clear instructions in moments.

• Auto-suggested outlines for SOPs and policies
• Grammar and style improvements on the fly
• Content gaps flagged for you to fill in

Template Library

Kickstart documentation with 500+ industry-proven templates, from handbooks to compliance logs.

• SOPs for operations, marketing, sales, and more
• Policy templates for GDPR, safety, and remote work
• Customizable to reflect your brand voice and company culture

Training Paths and Testing

Create structured learning journeys with custom paths for roles, departments, or locations. Track progress and ensure mastery with built-in quizzes and e-signatures.

• Role-based training assignments
• Quiz generation and automated scoring
• Compliance sign-off tracking with digital signatures

Interactive Org Charts

Visualize team structure and define responsibilities clearly.

• Drag-and-drop role builder
• Clickable profiles linking to individual training paths
• Exportable charts for presentations and audits

Integrations and Automations

Connect Trainual with the tools you already use for HR, payroll, and communication.

• Slack notifications when assignments are ready
• HRIS syncing for automated account creation
• API access on enterprise plans for custom workflows

Trainual Pricing

Transparent, scalable pricing to match your team size and complexity.

Core

Price: $249/month (billed annually) + $3/user/month
Ideal for centralized documentation and simplified onboarding.
Highlights:

• Unlimited AI-assisted documentation
• 500+ templates and screen recording
• Roles & responsibilities builder
• Testing, tracking, and reporting
• Slack and HRIS integrations

Pro

Price: $319/month (billed annually) + $4/user/month
Best for teams needing deeper accountability and course management.
Includes Core plus:

• Individual training paths & time estimates
• E-signatures (300/year) and org charts
• Hosted video storage (15 GB) and transcription
• Customer Success Manager support

Premium

Price: $399/month (billed annually) + $5/user/month
Designed for growing businesses requiring custom branding and unlimited storage.
Features:

• Unlimited e-signatures and video storage
• Custom domain & branding
• Unlimited version history

Enterprise

Talk to Sales for pricing and get:

• API access and SOC 2 security docs
• Dedicated support and quarterly reviews
• Extended implementation and migration assistance

Trainual Is Best For

Whether you’re onboarding your first hire or organizing a remote workforce, Trainual adapts to your context.

Startups and SMBs

Get processes out of your founder’s head and into a repeatable system—no manual hand-holding required.

Remote Teams

Maintain consistency across time zones. Assign self-paced modules and track completion in real time.

Franchises and Multi-Locations

Standardize brand standards and compliance protocols across every branch.

Enterprises

Leverage enterprise-grade security, custom integrations, and dedicated success managers for a seamless rollout.

Benefits of Using Trainual

Adopting a robust employee onboarding software like Trainual yields clear, measurable gains:

• Faster Ramp Time: New hires up to speed in days, not weeks.
• Reduced Turnover: Clear expectations foster engagement and retention.
• Consistent Quality: Standardized processes minimize costly mistakes.
• Scalable Growth: Systems scale effortlessly from 5 to 500 employees.
• Time Savings: Automation frees HR to focus on strategy.
• Audit Readiness: Centralized records and e-signatures ensure compliance.

Customer Support

Trainual’s support team is known for its responsiveness and expertise. Whether you hit a snag setting up your first template or need custom guidance on best practices, the in-app chat and email channels deliver timely, personalized assistance.

All plans come with on-demand chat and email support, while Pro and above include a Customer Success Manager for hands-on onboarding and quarterly check-ins to keep your team on track.

External Reviews and Ratings

Customers consistently praise Trainual for its intuitive interface and powerful automation. Many highlight how quickly they can document critical processes and replace lengthy email threads with a centralized knowledge hub.

On the flip side, a few users note a learning curve when exploring advanced features like custom integrations and API workflows. The Trainual team addresses these concerns through detailed tutorials and direct support.

Educational Resources and Community

Trainual offers a wealth of learning materials to help you get the most out of the platform:

• Official blog with best-practice guides and industry insights
• Weekly webinars covering feature deep dives and Q&A sessions
• Video tutorials and step-by-step setup walkthroughs
• Active user community and knowledge base for peer support

Conclusion

Implementing a solid employee onboarding software transforms how you train, support, and retain talent. With its comprehensive feature set, intuitive design, and scalable pricing, Trainual stands out as the go-to solution for teams of all sizes. Ready to build a playbook that grows with you? Get Started with Trainual Today.