Searching for the ultimate guide to team management software? You just landed on the right page. Over the years I’ve explored countless tools, but none blend personal productivity and collaborative power quite like Todoist.

Keeping every deadline, task, and team member on the same page can feel impossible—but it doesn’t have to. With more than 50 million professionals on board, this world-class to-do list app has been streamlining workflows and boosting clarity for over 18 years. Ready to see why Todoist stands out? Let’s dive in.

What is Todoist?

Todoist is a powerful team management software and personal task manager that captures ideas at the speed of thought, organizes them into custom views, and keeps your team in sync. It turns chaos into calm by providing a single hub for every project, deadline, and collaboration thread.

Todoist Overview

Launched in 2007, Todoist set out to solve one problem: mental clutter. By giving users a simple, elegant way to record and track every task, it paved the way for a new era of productivity apps.

Since then, Todoist has hit major milestones like 1 billion tasks completed (2015), native calendar integrations (2017), and AI-powered suggestions (2023). Today, it powers individual freelancers, small businesses, and enterprise teams worldwide.

Pros and Cons

Pro: Intuitive natural-language input makes adding tasks instant.

Pro: Multiple views (list, board, calendar) adapt to any workflow.

Pro: Robust reminders and recurring tasks keep you accountable.

Pro: Shared workspaces and team templates streamline collaboration.

Pro: Generous free plan supports up to 5 projects and core features.

Pro: Centralized billing and permissions suit large organizations.

Con: Advanced features like AI Assistant require a Pro or Business subscription.

Con: Very large projects can occasionally experience minor sync delays.

Features

Todoist’s feature set hits the sweet spot between simplicity and depth. Here’s what powers its reputation as top-tier team management software:

Clarity, finally

• Organize tasks into projects, labels, and filters to maintain a tidy overview.
• Color-code and prioritize to surface urgent items immediately.

Capture tasks at the speed of thought

• Quick Add uses natural language—type “Review design next Monday” and it’s scheduled instantly.
• Browser extensions, mobile widgets, and email integrations ensure no idea slips through.

Focus on what’s important

• Switch between Today, Upcoming, and custom filters to see exactly what you need.
• Filter by project, label, priority, or assignee to zero in on critical work.

Plan with confidence

• Built-in calendar view offers a week-at-a-glance perspective.
• Set recurring tasks for daily stand-ups, monthly reports, and more.

Organize your teamwork, too

• Shared team workspace keeps collaborative projects separate from personal ones.
• Assign tasks, add comments, and track progress in real time.

Kickstart with Templates

• Choose from 50 + prebuilt templates—from content calendars to sprint backlogs.
• Customize templates to match your unique team processes instantly.

Built to last

• 18 years of continuous development and data security you can trust.
• Independent ownership means no compromise on user experience.

Todoist Pricing

Todoist scales with you. Pick the plan that matches your needs:

Beginner Plan (Free)

• 5 personal projects
• Smart quick add and reminders
• Flexible list & board layouts
• 3 filter views and 1 week of activity history

Pro Plan ($5/user/month)

• 300 personal projects
• Calendar layout and task duration
• Custom reminders and 150 filter views
• Unlimited activity history and AI Assistant

Business Plan ($8/user/month)

• Shared team workspace
• Up to 500 team projects and granular activity logs
• Centralized billing, roles & permissions
• Support for 1,000 members & guests

Todoist Is Best For

Project Management

Define milestones, delegate tasks, and track progress across any initiative.

Task management

Break down big goals into actionable steps and never lose track of priorities.

Time management

Visualize your schedule by day or week, ensuring balanced workloads.

Teamwork

Keep everyone aligned with shared projects, real-time updates, and clear accountability.

Benefits of Using Todoist

• Streamlined organization: Store all tasks, ideas, and deadlines in one place.
• Enhanced focus: Custom views filter out distractions so you tackle what matters.
• Seamless collaboration: Assign tasks and monitor progress in a unified workspace.
• Scalable flexibility: From solo users to global teams, features grow with you.
• Trusted reliability: 18+ years of innovation and continuous uptime.

Customer Support

Todoist offers responsive support via email and an extensive help center packed with articles, tutorials, and troubleshooting guides. Pro and Business users enjoy priority response times—often under 24 hours.

The support team also monitors community forums to answer questions and share best practices, ensuring you never feel stuck.

External Reviews and Ratings

Across major review platforms, users rave about Todoist’s clean interface and reliable syncing. Many cite the AI Assistant and natural-language Quick Add as game-changers. A handful of teams note a slight learning curve for advanced filters, but overall average ratings exceed 4.5 stars.

Educational Resources and Community

Beyond the app, Todoist nurtures a vibrant ecosystem of resources. The official blog publishes productivity tips, integration guides, and deep dives into new features.

Monthly webinars, video tutorials, and an active forum connect you with experts and power users who share templates, workflows, and hacks.

Conclusion

Choosing the right team management software can transform your workflow and team cohesion. Todoist delivers a perfect balance of simplicity, power, and scalability, whether you’re an individual contributor or leading a 500-member department. Mid-way through exploring its features, you’ll see why millions rely on it every day. Ready to get started? Get Started with Todoist for Free Today.

Get Started with Todoist for Free Today