Searching for the ultimate guide to cost control? You just landed on the right page. Meet Zena, the business card that tracks expenses by project with AI-driven precision, so you can focus on delivering results instead of chasing receipts.

Managing budgets across multiple projects can feel like juggling flaming torches—one slip, and overspending burns your profitability. Zena has empowered thousands of project-based teams since its launch, earning accolades for its intuitive interface and robust AI expense tools. Ready to master your cost control? Try Zena Free for 14 Days Today and see the difference.

What is Zena?

Zena is a project-focused expense management card and platform that automatically assigns every purchase to the right project, giving you real-time visibility into spending and profitability.

Designed for agencies, consultancies, construction firms, and any business running multiple initiatives, Zena combines physical and virtual cards with AI-powered expense tracking, budget alerts, and cash-flow forecasting—so you never lose control of costs again.

Zena Overview

Zena launched in 2022 with a mission to eliminate manual expense categorization and streamline project-based spending. Founded by finance and tech veterans, the platform has surpassed 10,000 active users and integrates with major accounting systems.

With continuous product updates, Zena’s AI Agent now predicts budget overruns, suggests cost-saving opportunities, and offers profitability insights, making it the go-to solution for teams that demand precision in cost control.

Pros and Cons

Pros:

Automated Project Assignment: Eliminates manual expense tagging by linking each purchase to the correct project.

Real-Time Budget Tracking: Sends alerts when spending approaches budget thresholds.

AI-Powered Insights: Identifies waste, forecasts cash flow, and highlights profitability trends.

Unlimited Virtual Cards: Issue cards per team member or vendor without extra cost.

Seamless Integrations: Syncs with QuickBooks Online and other accounting tools.

Flexible Spending Controls: Set per-card and per-project limits to enforce policies.

Cons:

Physical card delivery may take several days in some regions.

Advanced AI reports require a Pro subscription.

Features

Zena’s robust feature set is built to tackle every aspect of project expense management and cost control.

Project Expense Management

Automatically categorize and assign expenses to projects, eliminating manual reconciliation.

• Smart rules for recurring payments and subscriptions
• Auto-categorization powered by Zena AI
• Quick reassignments for misclassified transactions

Budget Tracking & Alerts

Define budgets per project or department and receive instant notifications as you approach limits.

• Threshold alerts via email and SMS
• Visual dashboards for budget vs. actual spend

Cash-Flow Forecasting

Predict future expenses and revenue to plan ahead and avoid cash crunches.

• Projection based on past spending patterns
• Scenario simulations for “what-if” analyses

Zena AI Agent

Get proactive recommendations to reduce waste, optimize vendor contracts, and boost margins.

• Weekly spend summary reports
• Suggested credit limit adjustments

Unlimited Virtual Cards

Issue cards instantly for new hires, contractors, or vendors—no extra fees.

• Customizable spend limits
• Instant activation and deactivation

Zena Pricing

Choose the plan that fits your team size and spending needs.

Free

$0/month. Perfect for solopreneurs and side hustlers.

• Unlimited virtual cards
• Physical cards for in-person purchases
• 1 user, full software access

Pro

$20/month. Ideal for small teams managing shared expenses.

• Everything in Free
• 3 users included
• QuickBooks Online integration
• Add additional users for $5/mo each

Rewards

$25/month (annual billing). Best for teams seeking extra perks.

• Everything in Pro
• $200 in annual statement credits

Zena Is Best For

Zena excels at helping project-driven teams maintain strict cost control without manual busywork.

Agencies & Consultancies

Track client budgets and bill accurately for every transaction.

Construction & Engineering

Monitor on-site spending and compare estimated vs. actual costs.

Tech Startups

Manage R&D budgets with automated expense rules and card controls.

Event Planners

Keep vendor and logistics expenses in check across multiple events.

Benefits of Using Zena

• Improved Budget Accuracy: Stop overspending with real-time alerts and forecasts.
• Time Savings: Eliminate manual categorization and reconciliation.
• Enhanced Profitability: Gain insights to cut waste and optimize margins.
• Seamless Collaboration: Give teams instant spending power with guardrails.
• Better Cash Flow Management: Plan future expenses with confidence.

Customer Support

Zena offers responsive support via live chat, email, and phone. Our team of experts is available Monday to Friday, ensuring your questions get answered within hours, not days.

From onboarding assistance to troubleshooting custom AI rules, Zena’s support staff guides you through every step of mastering cost control, so you can stay focused on delivering projects.

External Reviews and Ratings

Users consistently praise Zena’s automated project assignment and clean interface. Recent testimonials highlight:

• “Zena cut our expense reconciliation time by 70%.”
• “The AI Agent flags waste we never noticed before.”

Some users request faster physical card delivery in remote locations; Zena is addressing this by partnering with new regional couriers.

Educational Resources and Community

Zena hosts a comprehensive blog with tutorials on project budgeting, webinar series on expense best practices, and an active user forum. Join monthly AMAs with finance experts to learn advanced cost control strategies.

Conclusion

Mastering cost control no longer requires endless spreadsheets or manual categorization. With Zena, you get automated project expense tracking, real-time budget monitoring, and AI-powered insights—all in one card and software platform. Ready to transform your expense workflow? Try Zena Free for 14 Days Today.