Searching for the ultimate guide to calendar software? You just landed on the right page. In today’s fast-paced world, managing your time effectively can feel like an uphill battle. That’s where Reclaim AI steps in. As an AI-powered calendar solution trusted by top companies and small teams alike, Reclaim AI can free up to 40% more time in your week by auto-scheduling tasks, habits, meetings, and breaks directly into your Google or Outlook calendar. Ready to reclaim your day? Get Started with Reclaim AI for Free Today.

I know how overwhelming back-to-back meetings, scattered to-dos, and constant interruptions can be. After exploring dozens of tools, I discovered Reclaim AI’s intelligent approach—not just another calendar app, but a true calendar software partner that protects focus time, optimizes meetings, and reduces burnout. Today I’ll walk you through everything you need to know, from the core features and pricing to who benefits most and where to find community resources. Let’s dive in.

What is Reclaim AI calendar software?

Reclaim AI is an AI-powered calendar software that automatically organizes your work and life. It syncs with Google Calendar and Outlook Calendar, integrates with task and project management platforms like Asana, Trello, Jira, and automatically slots your tasks, habits, meetings, and breaks into open time windows. With a mission to create 40% more focus time for teams and individuals, Reclaim AI removes the friction of manual scheduling so you can spend energy where it matters.

Reclaim AI calendar software Overview

Founded in 2018, Reclaim AI started as a passion project by two productivity enthusiasts who wanted better tools to manage their own schedules. They believed that calendars should work for you, not the other way around. Over the years, Reclaim AI has grown to serve thousands of teams at companies like Spotify, HubSpot, and GitHub, earning accolades for innovation in the productivity space.

The core mission is simple: defend uninterrupted focus time for every user. By analyzing available calendar slots and priority-level tasks, Reclaim AI flexibly defends blocks of deep work, auto-reschedules when priorities shift, and prevents forced overtime by respecting working hours. Today it’s recognized as a leading calendar software solution for individuals, teams, and organizations aiming to maximize productivity and well-being.

Pros and Cons

Pros: AI-driven scheduling creates more focus time without manual effort.

Pros: Seamlessly integrates with Google Calendar and Outlook Calendar.

Pros: Supports popular task platforms—Asana, Trello, Jira, Todoist—and syncs tasks automatically.

Pros: Auto-reschedules events when priorities change to keep your plan realistic.

Pros: Protects focus time and prevents back-to-back meetings, reducing burnout.

Pros: Robust admin controls for teams, including meeting limits, no-meeting days, and organization-wide policies.

Cons: Learning curve for advanced features like habit templates and time goals.

Cons: Some users may need time to fine-tune AI preferences for optimal scheduling.

Features of Reclaim AI calendar software

Reclaim AI packs powerful capabilities designed to simplify your scheduling and defend your time. Below are the standout features:

Auto-schedule Tasks and Habits

Never let a to-do slip through the cracks. Simply link your tasks or create habits and let Reclaim AI find the perfect slot in your day.

• Syncs with Asana, Trello, Jira, Todoist, and more.
• Flexible habit templates to build daily routines.
• Customizable priority levels to ensure high-impact tasks get prime time.

Focus Time Goals and Defense

Achieve deep work without distractions. Set daily or weekly focus time targets and watch the AI defend those blocks around existing meetings.

• Define working hours to prevent forced overtime.
• Automatically reschedule other events when deadlines shift.
• Visualize focus vs. meeting time for better work-life balance.

AI-powered Meeting Scheduling Links

Eliminate the back-and-forth of meeting coordination. Create personalized scheduling links that suggest optimal times across multiple calendars and time zones.

• Smart availability suggestions based on focus time and working hours.
• Meeting max controls to prevent overbooking.
• Instant time zone detection for global teams.

Team-wide Policies and No-Meeting Days

Scale focus time across your entire organization. Set team and company policies to defend focus blocks, create recurring no-meeting days, and track adoption.

• Launch focus-time OKRs and monitor progress.
• Default working hours and buffer times for all employees.
• Habit templates and Slack status integration to prevent interruptions.

Reclaim AI calendar software Pricing

Reclaim AI offers flexible plans for individuals, small teams, and large organizations. Whether you’re just starting or need enterprise-grade support, there’s a plan to fit your needs.

Lite

Price: Free forever
Best For: Solo users or calendar basics

• 1 user team
• 1 week scheduling range
• Unlimited Focus Time
• 1 Scheduling Link, 1 Smart Meeting, 1 Habit
• Unlimited Time Tracking and Tasks

Starter

Price: $10/seat/month
Best For: Small teams

• Up to 10 seats
• 8 week scheduling range
• Unlimited Focus Time, Habits, Calendar Syncs, Integrations
• 3 Scheduling Links, 3 Smart Meetings
• People Analytics & Time Tracking

Business

Price: $15/seat/month
Best For: Large teams

• Up to 100 seats
• 12 week scheduling range
• Unlimited scheduling links, meetings, habits
• Webhooks support, Delegated Access
• People Analytics & Time Tracking

Enterprise

Price: Custom pricing
Best For: Enterprise-grade support

• 100+ seats
• SSO & SCIM user provisioning
• Advanced security: SOC 2 Type II, GDPR & DPF compliance
• Custom onboarding and live human support

Ready to elevate your scheduling? Get Started with Reclaim AI for Free Today and discover how AI-driven calendar software can transform your day.

Reclaim AI calendar software Is Best For

Reclaim AI adapts to diverse use cases. Below are some of the audiences who benefit most:

Busy Professionals

Individual contributors juggling multiple projects can protect focus time, build habits, and automate task scheduling to stay on top of priorities.

Team Leads and Managers

Maintain team productivity by setting meeting limits, no-meeting days, and company-wide focus time OKRs. Gain visibility into team calendars and analytics.

Remote and Distributed Teams

Seamlessly coordinate across time zones with smart scheduling links and automatic time-zone detection. Keep everyone aligned without manual timezone math.

Enterprises

Scale focus time initiatives with SSO, SCIM provisioning, advanced security, custom onboarding, and live support for hundreds or thousands of users.

Benefits of Using Reclaim AI calendar software

By choosing Reclaim AI as your go-to calendar software, you unlock several key advantages:

• More Focus Time: Automatically defend deep-work blocks to achieve up to 500% more productivity during focus sessions.
• Less Burnout: Prevent back-to-back meetings and forced overtime with AI-driven calendar controls.
• Effortless Scheduling: Eliminate manual coordination with smart meeting links that find optimal slots for all participants.
• Integrated Workflows: Leverage tasks from Asana, Trello, Jira, and more without switching UIs.
• Team Alignment: Create no-meeting days, set meeting caps, and launch company-wide OKRs to unify your organization around productivity goals.
• Actionable Insights: People analytics and time-tracking data help identify inefficiencies and optimize meeting hygiene.

Customer Support

Reclaim AI offers live human support via chat and email with an average response time under 20 minutes. Whether you’re troubleshooting integrations or configuring enterprise policies, the support team is available to guide you through setup and best practices.

For larger organizations, custom onboarding workshops and in-depth training sessions ensure that every user can leverage the full power of Reclaim AI calendar software. Enterprise customers also benefit from dedicated account management and advanced security reviews.

External Reviews of Reclaim AI calendar software

Users consistently praise Reclaim AI for its intuitive interface and tangible impact on productivity. Common positive feedback highlights the AI’s accuracy in finding open time, the seamless integration with Google and Outlook calendars, and the peace of mind that comes from having focus time protected.

On the flip side, a few users mention an initial adjustment period when setting up habit templates and AI preferences. However, Reclaim AI’s responsive support team and comprehensive help docs quickly address these concerns, making the learning curve minimal compared to the ongoing benefits.

Educational Resources for Reclaim AI calendar software

To help you get the most out of Reclaim AI, the company maintains a robust suite of educational materials:

• Official blog posts with productivity tips, AI scheduling best practices, and customer case studies.
• On-demand webinars and video tutorials covering basic setup to advanced workflow automation.
• An active community forum where users share hackable templates, integrations, and creative use cases.
• Comprehensive knowledge base articles for troubleshooting and feature deep dives.

Conclusion

Managing your calendar doesn’t have to be a chore. With Reclaim AI calendar software, you can automate scheduling tasks, defend focus time, optimize meetings, and improve work-life balance—all within the tools you already use. Ready to experience the benefits firsthand? Get Started with Reclaim AI for Free Today.

Get Started with Reclaim AI for Free Today