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What Is Reclaim AI?

Reclaim AI is an AI-driven calendar assistant designed to optimize your work and life schedules seamlessly. It auto-schedules tasks, habits, meetings, and breaks around your existing Google or Outlook Calendar commitments. Whether you’re an individual seeking more focus blocks, a team coordinating across time zones, or an organization launching company-wide productivity initiatives, Reclaim AI adapts to your workflows rather than forcing you to change them.

By integrating with the tools you already use—Asana, Trello, Jira, GitHub, Notion, Todoist, and more—Reclaim AI centralizes your to-dos and blocks the ideal times for deep work. In short, it’s the AI calendar that reliably creates up to 40% more time for teams and individuals alike.

Features

Reclaim AI packs a host of intelligent features that together transform a busy, cluttered schedule into a purpose-driven plan. Below, I break down its standout capabilities and show how each makes a tangible difference in your day.

AI-Powered Scheduling Optimization

At its core, Reclaim AI leverages machine learning to juggle multiple priorities and find the perfect time slots for work, meetings, and breaks.

• Dynamic time blocking: Automatically inserts focus sessions around existing appointments without manual adjustments.
• Flexible task placement: Suggests windows for tasks based on your personal productivity patterns and due dates.
• Multi-calendar syncing: Aggregates events from Google Calendar, Outlook, and other synced sources for a unified view.

Automated Focus Time Protection

Deep work demands uninterrupted time. Reclaim AI lets you set daily or weekly Focus Time goals and then fiercely defends those blocks.

• Smart conflict resolution: When a new meeting request clashes with your focus goals, the AI negotiates alternative slots.
• Adaptive buffer zones: Automatically inserts short breaks before and after focus periods to ease transitions.
• Goal recommendations: Uses role-based analytics (manager vs. individual contributor) to suggest ideal Focus Time targets.

Smart Meeting Scheduling

Say goodbye to endless back-and-forth email chains. Reclaim AI’s Scheduling Links and Smart Meetings streamline how you book time with others.

• Time-zone intelligence: Finds overlapping availability for attendees across multiple regions.
• Customizable booking pages: Define meeting lengths, buffer times, and availability windows that suit your workflow.
• Automated follow-ups: Triggers reminders and updates if attendees reschedule or cancel.

Habit and Task Integration

Building consistent routines is easier when your calendar proactively reserves slots for healthy habits and recurring tasks.

• Hundreds of habit templates: Choose from pre-made routines like “Daily Standup,” “Exercise Break,” or “Weekly Review.”
• Custom habit builder: Define your own repeat cadence, duration, and priority level.
• Task syncing: Pulls tasks from Trello, Asana, Jira, and other platforms to schedule them automatically.

Team Collaboration & Flexibility

For teams, Reclaim AI ensures everyone stays in sync without micromanagement.

• Team Focus Time: Protects collective deep-work blocks while preventing team members from inadvertently booking each other.
• Meeting caps: Limit the number or length of meetings per day and enforce no-meeting days for sub-teams.
• Auto-rescheduling: When priorities shift, events are automatically shuffled to maintain focus goals and prevent burnout.

Organizational Productivity Insights

Leaders get visibility into how time is spent across departments and can launch org-wide initiatives with ease.

• Focus Time OKRs: Set company-wide targets to protect uninterrupted work and track compliance.
• Meeting hygiene analytics: Identify inefficient recurring meetings and empower teams to optimize collaboration.
• Slack status automation: Broadcast when employees are in Focus Time to minimize interruptions.

Pricing

Reclaim AI’s flexible pricing plans ensure you pay only for what you need—whether you’re an individual user or an enterprise running thousands of seats. Check out the complete breakdown on the Reclaim AI pricing page and select the tier that matches your goals.

• Lite – Free forever
  Best for individuals and calendar newbies. Includes unlimited Focus Time, one Scheduling Link, one Smart Meeting slot, a single habit, and limited integrations—all at no cost.
• Starter – $10/seat/month
  Perfect for small teams (up to 10 seats). Unlock 8 weeks of scheduling range, three Scheduling Links, unlimited habits, full calendar syncing, and people analytics for just $10 per seat each month.
• Business – $15/seat/month
  Scales to growing organizations (up to 100 seats). Get 12 weeks of scheduling horizon, webhooks support, unlimited Smart Meetings, Delegated Access, and advanced reporting features.
• Enterprise – Custom pricing
  Tailored for large enterprises with 100+ users, featuring SSO & SCIM provisioning, custom onboarding workshops, priority support SLAs, and all Business-level features at scale.

Benefits to the User (Value for Money)

Investing in Reclaim AI delivers quantifiable gains—here’s what you’ll experience:

• More Deep Work Hours
  Consistently protected Focus Time leads to richer concentration and faster deliverables.
• Reduced Meeting Overload
  Smarter scheduling and meeting caps slash unproductive gatherings, freeing up mental energy.
• Improved Work-Life Balance
  Automated break insertion and no-meeting days help you avoid burnout and reclaim personal time.
• Seamless Tool Integration
  Connects with your existing project management apps so you never double-enter data or switch platforms.
• Scalable Team Management
  Team features ensure consistent focus protection and meeting hygiene across all roles and sub-teams.
• Data-Driven Insights
  Analytics on Focus Time and meeting efficiency empower continuous productivity improvements.

Customer Support

Reclaim AI prides itself on responsive, human-driven support. Whether you have a quick question about setting up your first Focus Time block or need assistance configuring SSO for your entire organization, live chat and email support teams are available with an average response time under 20 minutes.

Enterprise clients benefit from dedicated onboarding workshops, custom training sessions, and priority escalation channels. You’ll also find an extensive knowledge base, step-by-step documentation, and video walkthroughs to guide you through every aspect of the platform.

External Reviews and Ratings

On G2, Reclaim AI holds a solid 4.7-star average, with users praising its “game-changing” auto-blocking and “flawless” integration with Google Calendar. Capterra reviewers highlight the AI’s ability to “save hours each week” and commend the intuitive UX.

Some users note a learning curve when configuring advanced team rules or connecting multiple task platforms. The Reclaim team is proactively addressing these points by rolling out simplified setup wizards and in-app tutorials to smooth the onboarding experience.

Educational Resources and Community

Beyond its core product, Reclaim AI offers a thriving learning ecosystem:

• Official blog: Regular posts on time management strategies, Focus Time best practices, and real-world use cases.
• Video tutorials: Step-by-step guides covering everything from basic habit creation to organization-wide OKR deployment.
• Comprehensive documentation: Searchable help center with FAQs, troubleshooting tips, and API references.
• User forums & Slack community: Peer-driven discussions, feature requests, and direct insights from the Reclaim team.

Conclusion

After exploring every corner of its functionality—from AI scheduling and Focus Time defense to team alignment and enterprise analytics—it’s clear that Reclaim AI stands head and shoulders above traditional calendar tools. If you’re ready to protect your most valuable asset (time) and achieve a healthier work-life balance, now is the moment to act.

Mid-way recap: head over to Reclaim AI to secure your seat, plug in your apps, and let the AI handle the heavy lifting on your schedule.

Don’t wait—Get 20% OFF on Reclaim AI annual plans Today.