Searching for the ultimate guide to training management? You just landed on the right page. When it comes to modernizing how teams learn and stay compliant, Capability offers an all-in-one, 100% video-based platform that delivers instant access without locking you into contracts. Get Started with Capability for Free Today

You know that juggling user enrollment, tracking progress, managing files and forms, and handling incidents can quickly become a full-time job. After spending years helping organizations simplify operations, I’ve seen how Capability can transform chaotic processes into clear workflows—support backed by transparent pricing and fully managed support whenever you need it.

What is Capability?

Capability is a comprehensive training and work management platform designed to streamline every aspect of training management. From instant online video courses to incident and qualification tracking, it brings all critical tools under one roof. With no upfront fees, no hidden costs, and a library of over 750 courses, Capability empowers teams to learn, comply, and perform at their best.

Capability Overview

Founded to address the fragmented nature of corporate learning, Capability was built on the belief that training should be accessible, transparent, and effortless. Early adopters praised its intuitive interface and rapid deployment, fueling rapid growth and product innovation.

Today, Capability serves hundreds of organizations across industries—from healthcare providers needing strict compliance to manufacturing plants aiming to upskill frontline workers. The mission remains constant: simplify training management, reduce administrative overhead, and boost learner engagement through 100% video-based content.

Pros and Cons

Pro: Instant Training Access – Begin courses immediately without setup delays.

Pro: No Contracts – Flexible month-to-month plans let you scale up or down.

Pro: Fully Managed Support – Expert assistance configures and maintains your platform.

Pro: Transparent Pricing – One simple per-user fee with no surprise charges.

Pro: All-Inclusive Platform – Training, incident, files, and forms management in one solution.

Pro: Branded Platform – Customize the portal with your logo and colors.

Pro: 750+ Course Library – Access a robust catalogue of industry-standard videos.

Con: Limited Free Tier – The free plan is basic and lacks managed support.

Con: Advanced Integrations Restricted – Full API and custom software integrations require an enterprise commitment.

Features

Capability’s modular design combines every tool you need for seamless training management.

Instant Training Access

Your team can kick off learning within seconds. There’s no complex onboarding or server setup.

• Pre-loaded library of 750+ courses.
• Support for custom course uploads.
• Mobile-ready video playback.

Qualification and Incident Management

Track required certifications and handle safety incidents all in one dashboard.

• Automated expiry reminders.
• Incident logging with root-cause reports.
• Action plans and follow-up tasks.

Files and Forms Management

Centralize documents and collect data with built-in form builders.

• PDF, Word, and media file storage.
• Customizable form fields.
• Automated form routing and approvals.

Team and Classroom Training

Assign both self-paced videos and instructor-led sessions.

• Group assignment workflows.
• Calendar integration for classroom events.
• Attendance tracking and quizzes.

Capability Pricing

Choose the plan that meets your organization’s needs. To get started right away, Get Started with Capability for Free Today

FREE

Price: $0.00/user/month

Ideal for: Small teams exploring basic training management.

• No credit card required.
• User and team management.
• Reports and course management.

Lite

Price: $8.40/user/month

Ideal for: Growing teams that need video courses and classroom training.

• 7-day free trial.
• 750+ course library access.
• Branded platform with basic support.

Plus

Price: $12.00/user/month

Ideal for: Mid-sized organizations requiring advanced features.

• Fully managed support.
• Files, forms, and incident management.
• Qualification tracking included.

Enterprise

Pricing starts at 500+ users (Contact Sales)

Ideal for: Large enterprises seeking custom integrations and white-labeling.

• Custom API and software integrations.
• Branded custom platform.
• Dedicated account management.

Capability Is Best For

Whether you’re a small business or a global enterprise, Capability adapts to your needs.

Small Teams

Benefit from the free tier’s core features to get started with minimal investment.

Growing Businesses

Scale up to Lite or Plus plans for added video libraries and managed support without complexity.

Enterprises

Leverage custom integrations and branded portals to ensure compliance across thousands of users.

HR and Safety Managers

Centralize training, qualification tracking, incident reporting, and document control in one dashboard.

Benefits of Using Capability

• Efficiency: Automate workflows and reduce administrative time.
• Engagement: Learn through rich, video-based content that resonates.
• Scalability: Flexible plans grow with your organization.
• Compliance: Stay audit-ready with real-time reports and qualification alerts.
• Support: Access expert, fully managed assistance on Plus and Enterprise plans.

Customer Support

Capability’s support team provides timely responses through email and live chat, ensuring any issue is resolved swiftly. Whether you need help with platform configuration, user onboarding, or advanced reporting, friendly experts are on standby.

For Plus and Enterprise customers, fully managed support includes routine check-ins, custom training sessions, and priority response times. You’ll never feel left to troubleshoot alone—help is always just a click away.

External Reviews and Ratings

Users frequently praise Capability for its intuitive interface, rapid deployment, and comprehensive video library. Many note that switching from outdated LMS systems led to dramatic improvements in learner completion rates and administrative efficiency.

On the critical side, a few organizations wished for deeper out-of-the-box integrations with legacy HR software. Capability addresses this in its Enterprise plan by offering custom API and software integration options to bridge any gap.

Educational Resources and Community

Beyond the platform, Capability maintains an active blog with best practices, case studies, and industry insights. Regular webinars and video tutorials guide administrators through new features and optimization tips.

A growing user forum fosters peer support, where customers share templates, custom reports, and creative use cases—turning the Capability community into an invaluable resource for continuous improvement.

Conclusion

In the fast-paced world of training management, Capability stands out as a versatile, video-centric solution that simplifies processes, drives engagement, and ensures compliance. From its generous free tier to enterprise-grade integrations, it scales with your needs and delivers real value every step of the way.

Ready to transform your training programs? Get Started with Capability for Free Today