Searching for the ultimate guide to a team calendar? You’ve landed in the right place. Reclaim AI integrates seamlessly with your Google Calendar or Outlook Calendar to help you auto-schedule tasks, habits, meetings, and breaks—free forever. Get Started with Reclaim AI for Free Today and unlock 40% more time for your team’s highest-value work.

I know how chaotic coordinating multiple schedules can feel. That’s why I trust Reclaim AI—it’s been optimizing calendars for thousands of teams worldwide with SOC 2 Type II security and enterprise support. Ready to reclaim your focus and protect deep work? Let’s dive in.

What is Reclaim AI?

Reclaim AI is an AI-powered team calendar solution designed to optimize everyone’s schedules automatically. It connects to the tools you already use—Google Calendar, Outlook, Asana, Jira, Trello, and more—to pull in your tasks and then intelligently carve out time blocks for focused work, meetings, and personal habits without manual juggling.

Reclaim AI Overview

Founded to solve the perpetual struggle of meeting overload and fragmented workdays, Reclaim AI started with a mission to give people back control of their calendars. Since launching, it’s grown to serve teams of all sizes—from startups to Fortune 500 enterprises—by defending focus time and balancing collaboration.

The company’s milestones include integrating with top project management platforms, achieving SOC 2 Type II compliance, and rolling out enterprise SSO/SCIM and GDPR support—making it a trusted choice for organizations with rigorous security needs.

Pros and Cons

Pro: Automatically schedules focus blocks around meetings to protect deep work.

Pro: Integrates with your existing calendar and task tools—no new UI to learn.

Pro: AI-powered meeting scheduling links speed up booking across time zones.

Pro: Org-wide policies let you enforce no-meeting days and focus-time OKRs.

Pro: Custom habit templates help teams build consistent routines.

Pro: Enterprise-grade security (SOC 2 Type II, SSO, SCIM, GDPR).

Con: Learning curve for customizing AI scheduling preferences.

Con: Occasional rescheduling conflicts in heavily booked calendars.

Features

Reclaim AI packs a suite of features tailored for individuals, teams, and organizations. Below are the standout capabilities:

Automated Task Scheduling

Link tasks from Asana, Trello, Jira, or Todoist and let the AI find the best time slots to complete them.

• Prioritize tasks based on deadlines and effort estimates.
• Auto-reschedule if meetings pop up.
• Adjusts for your working hours and preferred break patterns.

Focus Time Defense

Protect uninterrupted deep-work periods by setting daily or weekly focus goals.

• AI flexibly defends blocks around existing calendar events.
• Dashboards track focus time achieved versus goal.
• Manager vs. individual recommendations to balance team needs.

Meeting Optimization

End the back-and-forth of finding meeting times with AI-powered scheduling links.

• Considers all attendees’ time zones and availability.
• Enforces meeting maxes per day or week to avoid overload.
• Creates recurring meeting templates for regular syncs.

No-Meeting Days & Habit Templates

Ensure everyone has designated days or slots free from meetings, and standardize recurring activities.

• Create team-wide no-meeting days for heads-down focus.
• Build and share habit templates—e.g., weekly planning, learning time.
• Access hundreds of pre-built templates for various roles.

Reclaim AI Pricing

Choose the plan that fits your team or organization:

Free

Price: $0/month
Ideal for individuals and small teams testing Reclaim AI.
Highlights:

• Basic automated task scheduling
• Focus time protection
• Meetings via scheduling links

Team

Price: $6/user/month
Ideal for cross-functional teams wanting deeper integration.
Highlights:

• Team-wide no-meeting days
• Habit template library
• Meeting max enforcement

Enterprise

Price: Custom
Ideal for organizations needing advanced security and support.
Highlights:

• SOC 2 Type II compliance
• SSO & SCIM provisioning
• Org-wide policies & analytics
• Dedicated onboarding & live support

Reclaim AI Is Best For

Reclaim AI scales to meet diverse needs. Here’s who benefits most:

Remote and Distributed Teams

Synchronize calendars across time zones, automate meeting scheduling, and block focus time without manual coordination.

Project Managers

Keep your team on track by auto-scheduling tasks and habits, enforcing meeting limits, and ensuring uninterrupted planning time.

Knowledge Workers & Developers

Defend head-down coding or writing periods, reduce context switching, and maintain a sustainable work-life balance.

Benefits of Using Reclaim AI

• Maximize Productivity: Gain up to 500% more deep-work time by shielding focus blocks.
• Reduce Burnout: Prevent back-to-back meetings and limit overtime.
• Automate Busywork: Let AI handle schedule juggling—so you can concentrate on what matters.
• Improve Collaboration: Better meeting hygiene with enforced maxes and optimized time slots.
• Data-Driven Insights: Track focus-time OKRs and meeting metrics at team and org levels.

Customer Support

Reclaim AI offers live human support via chat and email, with an average response time under 20 minutes. Whether you need help setting up custom habit templates or troubleshooting SSO, a dedicated support team is ready to assist.

Enterprise customers receive a custom onboarding workshop, training materials, and direct access to support engineers—ensuring a smooth rollout and ongoing optimization of your team calendar.

External Reviews and Ratings

Users frequently praise Reclaim AI for restoring order to chaotic calendars and boosting deep-work capacity. Many highlight the seamless integration with existing tools as a standout.

Some users report initial scheduling quirks when calendars are extremely dense, but the Reclaim AI team rapidly addresses these through product updates and responsive support channels.

Educational Resources and Community

Reclaim AI maintains an active blog with productivity best practices, video tutorials, and webinars on calendar management and focus strategies. You’ll also find community forums and a Slack workspace where users share tips, habit templates, and custom workflows.

Conclusion

Coordinating team schedules and protecting deep work no longer has to be a constant battle. With Reclaim AI’s intelligent team calendar, you can automate task scheduling, defend focus time, and optimize meetings—all within the tools you already use. Ready to transform your team’s productivity? Get Started with Reclaim AI for Free Today and reclaim control of your calendar.

Get Started with Reclaim AI for Free Today and watch your team gain hours of focus time each week.