Streamline Team Task Management for Peak Productivity
In today’s fast-paced workplace, effective team task management can mean the difference between meeting deadlines with confidence and scrambling to keep up. When every project involves multiple stakeholders, tight timelines, and evolving priorities, having a centralized system to capture tasks, assign responsibilities, and maintain visibility is crucial. That’s where Todoist comes in, offering a proven platform to organize work, boost collaboration, and drive peak productivity across your entire team.
Why Strong Team Task Management Matters
Teams that master team task management enjoy clearer communication, fewer missed deadlines, and a stronger sense of accountability. Without a unified tool, tasks can slip through the cracks—emails get buried, sticky notes get lost, and critical updates never reach the right people. A dedicated task management solution ensures everyone sees what needs doing and when, so nothing falls off the radar.
Whether you’re coordinating a product launch, managing client deliverables, or simply juggling day-to-day operations, a robust system transforms chaos into clarity. You’ll spend less time chasing updates and more time delivering impact.
What Is Todoist?
Todoist is a to-do list and project management app built to be an extension of your mind. For over 18 years, more than 50 million professionals have relied on it to capture ideas at the speed of thought, organize tasks instantly with natural-language input, and focus on what truly matters. With Todoist, you get calmness, clarity, and a single home for both personal tasks and team objectives.
Key Features for Seamless Collaboration
Shared Team Workspace
Create a dedicated space where your team’s projects and tasks live side by side. Assign ownership, set deadlines, and watch progress unfold in real time.
- Invite up to 1,000 team members and guests
- Configure team roles & permissions for secure collaboration
- Access centralized billing and usage reports
Project Boards & Flexible Layouts
Visualize workflows with list and board views. Customize columns to match your process—Kanban, Scrum, or your own hybrid approach.
- Drag-and-drop task cards between stages
- Switch instantly between list and board layouts
- Monitor progress at a glance
Natural-Language Task Input
Quickly add tasks with reminders, labels, and due dates by typing phrases like “Submit report every Monday at 9am.” Todoist parses it all, so you can keep momentum without breaking your flow.
Advanced Filters & Custom Views
Create filters to see exactly what you need when you need it—whether that’s tasks due today, overdue client deliverables, or all tickets assigned to a specific teammate.
- Build queries like “@Marketing & !@Done”
- Save up to 150 custom filters
- Combine priority levels, labels, and project names
Calendar Integration & Visualization
Sync tasks with Google Calendar, Outlook, or Apple Calendar to view your deadlines alongside meetings. The built-in Calendar View within Todoist helps you plan your week down to the hour.
Templates for Instant Kick-off
No more starting from scratch—choose from 50+ prebuilt templates for marketing campaigns, software sprints, onboarding sequences, and more. Copy them into your workspace and customize instantly.
Benefits of Using Todoist for Team Task Management
- Unified Visibility
Keep every project’s status, deadlines, and responsibilities in one place. - Improved Accountability
Assign clear ownership and automated reminders to prevent tasks from falling through the cracks. - Boosted Focus
Filter out noise to show only tasks due today or assigned to you, so teams can concentrate on immediate priorities. - Scalable Collaboration
From small teams to enterprise deployments, handle up to 500 shared projects and manage up to 1,000 users seamlessly. - Data-Driven Insights
Review team activity logs and performance metrics to identify bottlenecks and celebrate wins. - Long-Term Reliability
With 18 years of continuous development and no plans to sell out, Todoist remains a stable partner you can trust for life.
Pricing Plans to Fit Every Team
Beginner Plan (Free)
- Ideal for individuals and small teams getting started
- 5 personal projects, 3 filter views, 1 week of activity history
- Integrations with email, calendar, and more
Pro Plan — $5/user/month
- Up to 300 personal projects, 150 filter views
- Custom task reminders, AI Assistant, unlimited activity history
- Calendar layout and task duration tracking
Business Plan — $8/user/month
- Everything in Pro, plus a shared team workspace
- Up to 500 team projects, granular activity logs
- Centralized billing, team roles & permissions, shared templates
Getting Started with Todoist
Ready to transform your team’s productivity? Sign up in seconds and bring all your tasks, projects, and conversations under one roof. Experience the clarity and confidence that comes with best-in-class team task management—no credit card required.
