Searching for the ultimate guide to team task management? You’ve come to the right place. Welcome to Todoist, the world’s most beloved productivity app that helps teams around the globe streamline collaboration and hit their goals.

Your team juggles multiple projects, deadlines, and tools—sound familiar? Millions of professionals trust Todoist after nearly two decades of continuous innovation and a community of over 50 million users. Whether you’re a small startup or an enterprise powerhouse, you can Get Started with Todoist for Free Today and transform chaos into clarity.

What is Todoist?

Todoist is an intuitive task management solution designed to elevate your team task management workflows. It functions as a centralized hub where teams can capture, assign, and track tasks from inception to completion. By blending simplicity with powerful features like natural language task entry, custom filters, and shared team workspaces, Todoist ensures every team member stays aligned on priorities and deadlines.

Todoist Overview

Founded in 2007, Todoist set out with a clear mission: to make productivity accessible for everyone. What began as a simple to-do list app has evolved into a full-featured collaboration platform trusted by individuals and teams worldwide.

Over the years, Todoist has reached key milestones: surpassing 10 million downloads in its first decade, introducing recurring tasks and natural language parsing, expanding integrations with leading tools like Gmail and Slack, and launching an AI assistant to supercharge productivity. Today, the app powers workflows in reputable organizations across tech, marketing, education, and beyond.

Pros and Cons of Todoist for Team Task Management

Seamless Task Capturing: Quickly add tasks using natural language, whether you’re on desktop, mobile, or voice assistant, ensuring nothing falls through the cracks.

Customizable Views and Filters: Organize tasks into Today, Upcoming, and custom filters so your team sees exactly what matters most at any moment.

Robust Label and Project Hierarchies: Break down large initiatives into subtasks, sections, and projects, creating a clear roadmap for complex workflows.

Shared Team Workspaces: Centralize team tasks and projects in a dedicated workspace, keeping personal and professional tasks neatly separated.

Powerful Integrations: Connect with calendars, email, communication tools, and over 60+ apps via Zapier to automate repetitive tasks and maintain a single source of truth.

Long-Term Reliability: With 18 years of development and no plans to sell out, you can trust that Todoist will be around to support your team’s evolving needs.

Cost-Effective Premium Features: The Pro and Business plans unlock advanced capabilities—like unlimited collaborators, team roles, and granular activity logs—at competitive pricing.

Steeper Learning Curve for Advanced Filters: Some users need time to master complex query-based filters to get the full power of the platform.

Limited Free Plan Collaboration: While the free tier is generous for individuals, teams will find its collaboration features restricted and may need to upgrade.

Key Features for Team Task Management

Todoist blends essential task management elements with collaboration-centric features to drive team productivity.

Instant Task Capture

Capture tasks the moment inspiration strikes, using:

• Natural language input (e.g., “Submit report every Friday”)
• Browser extensions and email forwarding to add tasks on the fly
• Voice commands on mobile devices and smart assistants

Shared Workspaces and Projects

Create a dedicated workspace for your team to:

• Organize projects into folders and sections for clarity
• Assign tasks to team members with due dates and priorities
• Monitor progress with activity logs and comment threads

Custom Filters and Views

Stay focused on what matters by building:

• Filter queries like “@Alice & overdue” to highlight urgent tasks
• Calendar views to visualize weekly workloads
• Dashboard summaries to track key performance indicators

Recurring Tasks and Templates

Save time on routine workflows with:

• Recurring schedules (daily stand-ups, monthly audits)
• Over 50 project templates filling roles like sprint planning, event management, or product launches

AI-Powered Assistance

Leverage AI to boost your team’s efficiency:

• Auto-generate task lists from meeting notes
• Receive smart suggestions for due dates and priorities
• Automate follow-up reminders for outstanding items

Todoist Pricing for Team Task Management

Choose the plan that fits your team’s scale and needs—explore full pricing details on the official site.

Beginner Plan

Price: $0/month
Ideal For: Individuals

• 5 personal projects
• Smart quick add using natural language
• Task reminders and flexible layouts
• 3 filter views and 1 week of activity history
• Integrations with email, calendar, and more

Pro Plan

Price: $5/user/month
Ideal For: Organizing work & life

• 300 personal projects and calendar layout
• Task duration and custom reminders
• 150 filter views and unlimited activity history
• AI assistant and deadline management

Business Plan

Price: $8/user/month
Ideal For: Managing team collaboration

• Shared team workspace with up to 500 projects
• Granular activity logs and team roles/permissions
• Shared templates and centralized team billing
• Supports 1,000 members, guests, and project folders

Who Is Todoist Best For Team Task Management?

From solo contributors to enterprise teams, Todoist adapts to diverse workflows.

Project Managers

Gain oversight on every task, assign responsibilities, and track milestones all in one platform.

Remote and Hybrid Teams

Ensure alignment across geographies with shared boards, real-time updates, and comment threads.

Small Business Owners

Consolidate client deliverables and internal operations into organized, actionable projects.

Freelancers and Consultants

Manage multiple clients, set clear deadlines, and invoice based on completed tasks and milestones.

Benefits of Using Todoist for Team Task Management

Adopting Todoist transforms how teams plan, execute, and deliver projects:

• Enhanced Visibility: A unified task list reduces miscommunication and siloed workflows.
• Increased Accountability: Clear assignments and due dates keep everyone on the hook.
• Improved Time Management: Visual calendar feeds and recurring tasks prevent scheduling conflicts.
• Scalable Collaboration: Seamlessly onboard new team members with shared templates and roles.
• Data-Driven Insights: Leverage activity logs to optimize processes and resource allocation.

Customer Support

Todoist offers responsive support via email, in-app chat, and a comprehensive Help Center. The team maintains an average response time under 24 hours, guiding you through feature setups and troubleshooting.

Business customers enjoy priority support and onboarding assistance, ensuring minimal downtime and smooth adoption across your organization.

External Reviews and Ratings

Productivity blogs and software review sites consistently rate Todoist 4.5+ stars for its intuitive interface and robust collaboration features. Users praise its cross-platform availability and seamless integrations.

Some feedback notes a learning curve when building advanced filters and the investment required for Business plan upgrades. Todoist addresses these concerns with updated tutorials, webinars, and user community support.

Educational Resources and Community

Stay ahead with Todoist’s official blog, packed with productivity strategies, best practices, and real-world case studies. Weekly webinars cover new features and advanced tips.

Engage with fellow power users on the community forum, access downloadable templates, and follow Todoist on social media for continuous inspiration and updates.

Conclusion

Effective team task management is critical for achieving seamless collaboration and delivering results on time. Todoist offers a proven, flexible solution that adapts to your team’s unique workflows, whether you’re juggling simple to-do lists or complex multi-phase projects. Ready to supercharge your productivity? Get Started with Todoist for Free Today and experience the clarity and calm your team deserves.