I know how overwhelming juggling work, personal errands, and team projects can feel. That’s why I rely on Todoist, a productivity platform trusted by over 50 million professionals worldwide. Whether you’re an individual seeking clarity or leading a growing team, this tool offers features calibrated to your needs. Ready to experience calm and focus? Get Started with Todoist for Free Today.

What is Todoist?

Todoist is a leading task management software designed to organize both work and life with unparalleled simplicity. It lets you capture tasks instantly, sort them by priority or project, and visualize your schedule in clear views. Built as an extension of your mind, it adapts to natural language entries, recurring schedules, and dynamic filters—so you always know what to tackle next.

Todoist Overview

Founded over 18 years ago, Todoist began as a passion project aimed at reducing mental clutter through elegant digital lists. From humble beginnings, it has grown into the world’s #1 to-do list app, continually refined by a dedicated team committed to user-driven innovation.

The mission is simple: provide calmness and clarity. Milestones include surpassing 50 million users, integrating AI-powered suggestions, and offering 50+ ready-made templates. Throughout its evolution, Todoist has remained independent, ensuring features are built for real users—not investors’ bottom lines.

Pros and Cons

Pros:

Intuitive natural-language input: Add tasks like “Submit report every Monday” and let the app handle scheduling automatically.

Customizable views: Switch between list, board, and calendar layouts to suit your focus style.

Powerful filtering: Create custom filters to see only tasks due today, high-priority items, or team assignments.

Cross-platform sync: Access your tasks on web, desktop, mobile, and email integrations without missing a beat.

Built-in collaboration: Share projects, assign tasks, and track progress with teammates in a dedicated workspace.

Long-term reliability: Over 18 years of continuous development ensures stability and trust.

Cons:

Steeper learning curve for power users who want to master advanced filters and automations.

Some advanced features, like AI Assistant and unlimited history, require a Pro or Business subscription.

Features

Todoist delivers a robust feature set that covers every aspect of modern task management software:

Natural Language Quick Add

Capture tasks at lightning speed. Type entries in plain English and let Todoist parse dates, priorities, and project assignments automatically.

• “Pay rent every 1st” → recurring task scheduled monthly.
• “Call Sam tomorrow at 2pm” → task with specific due time.

Custom Filters and Labels

Stay focused by creating filters that display only the tasks you need to see right now.

• Filter by priority, project, label, or keyword.
• Save complex queries like “@client & overdue” for instant access.

Calendar and Board Views

Visualize your week or sprint at a glance. Choose a calendar layout to slot tasks into your schedule or a board layout to move cards through workflow stages.

Recurring Tasks and Reminders

Never miss a milestone. Set daily, weekly, or custom recurrences and receive notifications across devices.

Team Collaboration Workspace

Empower your team with shared projects, comments, file attachments, and progress tracking—all in one centralized hub.

Templates Library

Get started instantly with over 50 professionally crafted templates—from project kickoffs to meeting agendas and personal goals.

Todoist Pricing

Choose a plan that matches your productivity needs:

Beginner Plan (Free)

Ideal for individuals starting out.

• 5 personal projects
• Smart quick add
• 3 filter views
• Flexible list & board layouts
• Integrations: email, calendar

Pro Plan ($5/user/month)

Perfect for power users organizing work and life.

• 300 personal projects
• Calendar layout
• Custom task reminders
• 150 filter views
• AI Assistant and unlimited activity history

Business Plan ($8/user/month)

Designed for team collaboration at scale.

• Shared team workspace
• Up to 500 team projects
• Advanced roles & permissions
• Centralized billing
• Shared templates and detailed logs

Todoist Is Best For

Whether you’re a solo professional or leading a multi-member team, Todoist adapts:

Individuals and Freelancers

Manage personal to-dos, freelance gigs, and long-term goals all in one place.

Project Managers

Plan sprints, assign deliverables, and track deadlines with clarity.

Small to Medium Teams

Coordinate cross-functional workstreams, share templates, and streamline communication.

Students and Educators

Organize classes, assignments, and study sessions with recurring schedules and reminders.

Benefits of Using Todoist

• Zero mental clutter: Capture ideas instantly and trust your list to remind you at the right time.
• Higher focus: Custom filters and views eliminate distractions so you see only what matters.
• Reliable routines: Automated recurrences ensure no habit or deadline slips through.
• Seamless teamwork: Collaborate without switching apps or losing context.
• Data security: An independent platform with a proven track record safeguards your information.

Customer Support

Todoist offers responsive support via email and an extensive help center. Most inquiries receive a personalized reply within one business day.

Additional channels include in-app chat for Pro and Business users, community forums, and regular webinars to answer common questions.

External Reviews and Ratings

Across major tech publications and app stores, Todoist consistently earns 4.7+ stars. Users praise its ease of use, cross-platform reliability, and powerful filters.

Some critiques mention the need to upgrade for advanced features, but the Pro plan at $5 per month remains a budget-friendly value. The team continues addressing feedback with feature updates and new integrations.

Educational Resources and Community

Learn productivity best practices through the official Todoist blog, complete with deep dives, case studies, and time-management frameworks. The community forum fosters user-to-user tips, while regular webinars and video tutorials help you master advanced workflows.

Conclusion

When it comes to task management software, Todoist stands out as a versatile, reliable, and user-centric solution. From solo projects to team collaborations, it equips you with the clarity and calm you need to get things done. Ready to transform your productivity? Get Started with Todoist for Free Today and experience the difference.