Are you struggling to manage a busy team calendar full of meetings, project deadlines, and individual work blocks? You’re not alone. Coordinating availability across multiple time zones, avoiding meeting overload, and protecting uninterrupted work hours can feel like a constant battle. That’s why countless teams turn to Reclaim AI to reclaim control over their schedules and boost productivity.

With over 40% more time created for teams, Reclaim AI helps you auto-schedule tasks, habits, meetings, and breaks on Google and Outlook calendars without switching platforms. Ready to optimize your team calendar and protect focus time? Get Started with Reclaim AI for Free Today.

What is Reclaim AI?

Reclaim AI is an intelligent calendar assistant designed to automate and optimize scheduling for individuals, teams, and organizations. By integrating seamlessly with Google Calendar, Outlook Calendar, and the task management tools you already use, Reclaim AI flexibly defends focus time, schedules breaks, and finds the ideal slots for meetings across everyone’s availability. The result is fewer scheduling conflicts, improved meeting hygiene, and more uninterrupted time for deep work.

Reclaim AI Overview

Founded with the vision of solving scheduling chaos, Reclaim AI has grown from a small startup to a trusted solution for thousands of teams at companies of all sizes. The founders recognized the wasted hours teams spent coordinating calendars and built an AI engine that adapts to changing priorities and individual work rhythms.

Today, Reclaim AI boasts integrations with popular project management tools, robust analytics to track time usage, and enterprise-grade security features. Organizations rely on Reclaim AI to launch company-wide focus time initiatives, improve meeting culture, and prevent burnout by enforcing no-meeting days.

Pros and Cons

Pros:

• Automates scheduling of tasks, habits, breaks, and meetings to create up to 40% more time.
• Protects focus time automatically and defends uninterrupted work blocks.
• Integrates with Google Calendar, Outlook Calendar, Asana, Trello, Jira, and more.
• AI-powered Scheduling Links and Smart Meetings simplify booking with external partners.
• Customizable team policies for no-meeting days, meeting maxes, and working hours.
• Detailed analytics help identify wasted time and improve team efficiency.
• Enterprise security with SOC 2 Type II, GDPR compliance, SSO, and SCIM provisioning.
• Live human support with an average response time under 20 minutes.

Cons:

• Initial setup and policy configuration can require coordination across teams.
• Advanced analytics and enterprise features are available only on higher-tier plans.

Features

Reclaim AI offers a suite of features designed to streamline calendar management and boost productivity.

Focus Time Protection

The AI engine automatically defends dedicated work blocks by:

• Identifying optimal time slots based on your working hours and energy patterns.
• Shifting meetings around focus blocks when priorities change.
• Enforcing daily focus time goals for individuals and teams.

Smart Meeting Scheduling

Cut down on emailing back and forth with:

• AI-powered Scheduling Links that propose the best times across multiple attendees.
• Time zone normalization to automatically adjust slots for distributed teams.
• Meeting maxes to prevent overload and maintain balance throughout the week.

Task and Habit Auto-Scheduling

Keep up with recurring tasks and personal habits by:

• Syncing with project management tools to pull in your to-do list.
• Scheduling habits like exercise, learning, or check-ins at ideal times.
• Adapting schedule when meetings or urgent tasks arise.

Team and Organizational Policies

Enable consistent workflows with:

• No-Meeting Days for entire teams or departments.
• Default working hours and maximum meeting durations.
• Company-wide focus time OKRs and progress tracking.

Reclaim AI Pricing

Find the plan that fits your team’s needs and budget.

Lite

Free forever • Best for individuals and calendar basics.

• 1 user team
• Unlimited Focus Time
• 1 Scheduling Link and Smart Meeting
• 1 Habit and Calendar Sync

Starter

$10/seat/month • Ideal for small teams.

• Up to 10 seats
• Unlimited Focus Time and Habits
• 3 Scheduling Links and Smart Meetings
• Unlimited integrations and time tracking

Business

$15/seat/month • Best for growing teams.

• Up to 100 seats
• Webhooks support
• Unlimited Scheduling Links, Meetings, and Habits
• Delegated Access and advanced analytics

Enterprise

Custom pricing • Tailored for large organizations.

• Over 100 seats
• SSO & SCIM provisioning
• Custom onboarding and priority support

Reclaim AI Is Best For

Whether you’re a solo contributor or part of a global enterprise, Reclaim AI adapts to your needs.

Individual Professionals

Protect uninterrupted work blocks, balance tasks with meetings, and build healthy habits.

Team Leads and Managers

Set team-wide focus goals, prevent meeting overload, and gain insights into your team’s time usage.

Large Organizations

Launch company-wide productivity initiatives, standardize calendar policies, and ensure enterprise-grade security.

Benefits of Using Reclaim AI

• More Focused Work: Protect daily focus sessions to achieve deep concentration.
• Better Meeting Culture: Enforce meeting maxes and no-meeting days to reduce fatigue.
• Seamless Integration: Works with your existing calendar and task tools without extra UI.
• Improved Work-Life Balance: Prevent forced overtime and back-to-back meetings.
• Data-Driven Efficiency: Gain analytics to identify and eliminate time-wasting activities.
• Scalable Policies: Roll out focus time OKRs and scheduling rules across your organization.

Customer Support

Reclaim AI offers live human support via chat and email with an average response time under 20 minutes. Whether you need help setting up calendar policies or troubleshooting an integration, the dedicated support team is ready to assist.

Enterprise customers benefit from custom onboarding sessions, training workshops, and priority SLAs. Every user has access to comprehensive documentation and a growing library of tutorials to maximize success with Reclaim AI.

External Reviews and Ratings

Users consistently praise Reclaim AI for saving hours each week and improving team focus. Positive feedback highlights the seamless integration with existing tools, the reliability of the AI scheduler, and the intuitive interface.

Some users note a learning curve when configuring advanced policies or enterprise features. However, these challenges are typically resolved quickly with support guidance and detailed setup guides.

Educational Resources and Community

Reclaim AI maintains an active blog featuring scheduling tips, productivity best practices, and customer success stories. Regular webinars cover topics like building healthy work habits, optimizing remote collaboration, and data-driven time management.

The community forum connects users to share custom Habit templates, policy configurations, and integration hacks. This peer-driven environment accelerates learning and ensures you get the most out of your team calendar.

Conclusion

Optimizing your team calendar is essential for protecting focus time, reducing meeting overload, and improving overall productivity. With AI scheduling, automated task management, and enterprise-grade controls, Reclaim AI transforms the way teams work together. Take the first step toward a more efficient, focused workday—Get Started with Reclaim AI for Free Today.