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What Is Todoist?

Todoist is a versatile, cloud-based task management tool designed to help individuals and teams capture, organize, and track all the things they need to do. At its core, Todoist transforms your simple to-do list into a robust productivity hub that adapts to virtually any workflow—whether you’re juggling personal errands, professional projects, or collaborative team assignments. It’s the go-to app for over 50 million people seeking clarity, structure, and peace of mind in their daily lives.

What sets Todoist apart from basic checklist apps is its combination of minimalistic design with powerful organizing capabilities. You can drag-and-drop tasks, collapse and expand project trees, and fine-tune due dates without ever leaving the main interface. Meanwhile, the app syncs instantly across desktop, mobile, and web, ensuring your task list is always at your fingertips—no matter where you are.

From launching a blog series to coordinating a wedding day timeline, Todoist has you covered. Professionals use it for agile sprint planning; students rely on it for tracking assignments, exams, and study sessions; and home managers keep grocery lists to entire home-improvement projects. It’s an all-in-one solution that grows with you, whether you’re a solo entrepreneur or part of a 100-person team.

Features

After more than a decade of active development, Todoist boasts a feature set designed to fit smoothly into your lifestyle and boost productivity at every turn. Let’s unpack the standout capabilities that make it a must-have tool.

Clarity, Finally

There’s nothing like a well-organized workspace to clear mental clutter—and Todoist delivers just that:

• Nested Projects: Group related tasks into hierarchies so you can zoom in on daily to-dos or zoom out to see long-term goals.
• Priority Flags: Four levels of priority let you mark what’s urgent and what can wait, making it easier to focus on high-impact items first.
• Color-Coded Labels: Color tags help you visually distinguish contexts like work, personal, shopping, or research in an instant.
• Activity History: A built-in log that records each completed task, showing trends and streaks so you can celebrate wins and identify bottlenecks.

Clear Your Mind (Capture Tasks at the Speed of Thought)

With Todoist, every fleeting idea can be captured instantly before it slips away:

• Smart Quick Add: Type “Prepare Q3 budget report every first Tuesday” and the app automatically sets up a recurring due date.
• Keyboard Shortcuts: Save precious seconds by adding tasks, completing items, or toggling views without touching your mouse.
• Browser & Desktop Widgets: Jot down tasks directly from your home screen or toolbar—no need to launch the full app.
• Voice Entry: Compatible with Siri, Google Assistant, and Alexa, making hands-free task creation a breeze when you’re on the go.

Focus on What’s Important

When your task list runs into triple digits, finding the next action can be daunting. Todoist simplifies focus with:

• Today & Upcoming Views: A chronological snapshot of what needs doing right now and in the days ahead.
• Powerful Filters: Build custom queries like “!@low & #work & today” to surface only the most pressing items.
• Karma Points: A gamified system that rewards you for completing tasks, maintaining streaks, and using advanced features—keeping motivation high.

Plan with Confidence

Effective time management comes down to planning, and Todoist’s scheduling options have you covered:

• Due Dates & Reminders: Set single or recurring deadlines, with optional notifications via email, push, or SMS.
• Calendar Integration: Sync with Google Calendar, Outlook, Apple Calendar, and more, so your tasks appear alongside meetings and events.
• Task Duration: Allocate time blocks for each task, helping you avoid overcommitment and build realistic day plans.

Organize Your Teamwork, Too

Collaboration is seamless when everyone’s working from the same page:

• Shared Workspaces: Invite colleagues or family members to dedicated spaces, each with its own projects and task lists.
• Role-Based Permissions: Control who can add, edit, or delete tasks to maintain data integrity.
• Activity Logs: See who made changes and when, with exportable logs for audits or retrospectives.
• Centralized Billing: Manage subscriptions for your entire team under one roof.

Kickstart Your Next Project with Templates

Why build from scratch when you can start from a proven blueprint? Todoist’s 50+ templates span categories like:

• Product launches
• Event planning (virtual and in-person)
• Editorial calendars
• Personal habit trackers (fitness, reading, budgeting)

Simply pick a template, customize it, and you’re off to the races—no tedious setup required.

In It for the Long Haul

With 18 years and counting of uninterrupted development, Todoist has never wavered from its mission: deliver a fast, reliable, and secure task management platform. You can trust that your data remains safe, that core features stay stable, and that new updates roll out without disrupting your workflow.

Pricing

Choosing the right plan depends on how you work. Below is a detailed breakdown of each tier’s offerings and who will benefit most from them.

Beginner Plan (Free)

• Price: $0
• Ideal For: Individuals seeking a straightforward task manager without commitment
• Key Features:
  • Up to 5 personal projects
  • Smart quick add and natural-language input
  • Basic task reminders
  • Flexible list & board views
  • 3 filter views
  • 1-week activity history
  • Email, calendar, and productivity app integrations

Pro Plan ($5/user/month)

• Price: $5 per user/month (monthly billing)
• Ideal For: Professionals and power users who demand advanced organization
• Additional Features:
  • Up to 300 personal projects
  • Unlimited activity history
  • 150 custom filter views
  • Calendar layout for tasks
  • Task duration tracking
  • Custom task reminders
  • AI-powered Assistant for brainstorming and copywriting
  • Advanced deadlines (e.g., “last business day” rules)

Business Plan ($8/user/month)

• Price: $8 per user/month (monthly billing)
• Ideal For: Teams and organizations requiring centralized oversight and premium support
• Includes All Pro Features, Plus:
  • Shared team workspace with up to 500 projects
  • Team calendar view
  • Detailed team activity logs
  • Up to 1,000 team members & guests
  • 1,000 project folders
  • Custom roles & permissions
  • Centralized team billing and admin controls

Benefits to the User (Value for Money)

Investing in Todoist—even at a higher tier—yields clear returns on time saved, stress reduced, and goals achieved:

• Time Savings: Automated reminders and quick-add features shave hours off weekly planning sessions, freeing you up for high-value work.
• Improved Accountability: Shared projects and activity logs keep team members aligned and accountable, reducing check-in meetings.
• Greater Focus: Custom filters let you hide distractions and tackle one context or priority at a time, boosting task completion rates.
• Scalable Workflows: From solo projects to multi-department collaborations, you can expand or contract usage without switching platforms.
• Low Cost of Entry: Start free, then upgrade only if you need advanced features—unlike other tools that lock core functionality behind paywalls.
• Psychological Nudge: The Karma system rewards consistency, turning task management into a habit-forming game.
• Peace of Mind: Location-based reminders, recurring tasks, and priority flags ensure nothing slips through the cracks.
• Long-Term Trustworthiness: Nearly two decades of uninterrupted service mean you won’t face sudden platform abandonments or unwelcome acquisitions.

Customer Support

Whether you’re troubleshooting a tricky integration or exploring advanced features, Todoist’s support team is ready to help. They typically respond to in-app and email inquiries within a few hours on business days, providing step-by-step guidance and even screen captures when needed. Business customers receive priority handling and access to faster support channels.

Beyond direct assistance, Todoist maintains a rich Knowledge Base brimming with articles, setup tutorials, and best-practice guides. If live interaction is your style, you can also connect via the official Twitter handle or participate in scheduled webinars and community Q&A sessions for real-time insights.

External Reviews and Ratings

Todoist shines on major review sites: G2 users award it a 4.6/5 for ease of use and reliability, while Trustpilot reviewers give it 4.5/5, praising its intuitive design and seamless multi-device sync. On PCMag, Todoist holds an Editor’s Choice badge for productivity apps, recognized for balancing simplicity with depth.

No software is flawless, and some users mention occasional sync lags when offline or request more built-in time-tracking analytics. The Todoist team actively responds to feedback on social channels and in support forums, demonstrating a genuine commitment to addressing concerns and rolling out timely improvements.

Educational Resources and Community

Learning to master Todoist is simple thanks to a wealth of official and community resources. The Todoist Blog publishes in-depth articles on productivity psychology, workflow hacks, and user success stories every week. Short video tutorials walk you through tasks like setting up automations with Zapier or configuring advanced filters.

For peer-to-peer support, check out the vibrant community on Reddit, the unofficial Todoist Slack group, and dedicated Facebook forums. Users share custom templates, plug-ins, and integration recipes that can supercharge your setup in minutes. If you ever hit a knowledge gap, someone in the community has probably faced—and solved—the exact same challenge.

Conclusion

After diving deep into its powerful task capture, advanced planning views, team collaboration spaces, and reliable support framework, it’s clear why Todoist is the world’s most beloved productivity app. Your to-dos, whether personal or professional, deserve a home that can grow with your ambitions—one that’s backed by nearly two decades of continuous improvement.

Ready to transform how you work and live? Get 20% OFF Todoist annual Plans Today